Prospect Infosystem Inc. ยท 2 days ago
Administrative Support Assistant
Nashville, TN
Full-time
Onsite
New Grad
$15/hr - $15/hrProspect Infosystem Inc. is seeking a detail-oriented and professional Administrative & Interview Support Intern to assist with candidate interviews and HR-related paperwork. This role is ideal for a student or recent graduate interested in human resources, recruiting, or office administration, and requires on-site work in Nashville, TN.
Information Technology
Responsibilities
Assist with scheduling, coordinating, and conducting initial candidate interviews (phone, video, and/or in-person)
Take clear notes during interviews and summarize key information for hiring managers
Support completion and collection of new hire paperwork and onboarding documents in accordance with U.S. employment guidelines
Help maintain accurate and organized digital and physical personnel files
Communicate professionally with candidates and internal team members via email, phone, and in person
Assist with posting job descriptions, tracking applicants, and updating candidate status in our systems
Support general administrative tasks such as data entry, filing, document preparation, and meeting coordination
Qualification
Required
Must be currently located in Nashville, TN
Eligible to work in the United States
Strong verbal and written communication skills
Professional, friendly, and confident demeanor when speaking with candidates
Excellent attention to detail and strong organizational skills
Ability to handle confidential information with discretion
Proficiency with basic computer tools (email, spreadsheets, word processing; and willingness to learn HR/recruiting software)
Currently pursuing or recently completed a degree in Human Resources, Business, Communications, or a related field preferred, but not required
Preferred
Prior experience in customer service, administrative support, or campus recruiting activities is a plus
Comfort conducting interviews using prepared questions
Familiarity with U.S. hiring paperwork (e.g., I-9, W-4, onboarding forms) is a bonus; training will be provided
Company
Prospect Infosystem Inc.
IT takes talent and Prospect Infosystem, Inc. delivers.
Founded in 2006
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase