Case Western Reserve University · 1 day ago
Administrative Manager
Cleveland, OH
Full-time
Onsite
Mid, Senior Level
$56K/yr - $71K/yr
5+ years expCase Western Reserve University is committed to advancing interdisciplinary research and collaboration. The Managing Director will oversee the administrative, business, and operational activities of the Applied Bio-robotics Lab, supporting major projects and facilitating connections between researchers across various fields to drive innovative healthcare solutions.
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Responsibilities
Manage sponsored research projects, as assigned. During projects' periods of performance, support investigators on major projects to deliver project outcomes on time, on budget and with the results expected by the grant-funding agency. Track and manage schedules proactively. Be familiar with the research goals and progress on those goals. Help facilitate continuity of funding by focusing investigators on technical delivery and by providing exemplary financial and administrative management of the projects, in concert with the department research administrators. Manage schedule of post-award reporting to ensure dates are met and reporting is as expected by the funding agency. Develop, implement, and conduct project management processes and procedures including scheduling, financial planning, reporting, forecasting, billing, due diligence, and modeling, with linkage to the dean's office research administration team. Facilitate the input and output required of the university's Research and Technology Management teams in support of financial reporting needs for the major grants. Support the development of a strong platform for project management sections of awards that can be used as a boiler plate for proposals. Engage faculty and students, as well as research and administrative staff in projects as appropriate. Document best practices. (25%)
Manage financials. Develop and update forecasting spreadsheets so that team members can make effective hiring decisions and communicate promptly with government granting agencies. Solicit input from all faculty and researchers on continuing team needs to budget items for new lab space, ensuring available financial resources are spend accurately and without duplication for short term and long-term needs. Coordinate meetings with alumni and donors. Oversee all procurement, reimbursement, and invoicing for the research center in coordination with others at the university. Strategically prioritize major awards and manage these awards in collaboration with the principal investigator. (25%)
Direct business development. Deliver and negotiate terms for non-disclosure agreements (NDAs), sponsored research agreements, service agreements, and legal contracts through those respective offices in support of the principal investigator for the major awards. Serve as liaison to the CWRU Office of Technology Transfer regarding any major grants and ensure tech transfer and licensing arrangements are appropriately communicated and managed. Create industry partnership tactics and manage relationships to grow the Research Center. Work closely with the Institute proposal manager in developing sections for new grants in the areas of Project Management and industry collaboration. Develop and harness the power of relationships with centers, other clusters in the university, other universities, national laboratories, government research groups, and other entities. Liaise with industry partners, including financial process support and contract development and processing as well as creating new business development opportunities. (25%)
Plan primary research center operations. In first year, coordinate move into new ISEB space and establish the lab. In subsequent years collaboration in school strategy discussions in conjunction with the dean's office, including the associate dean for finance and administration and other leaders by developing and documenting financial assumptions for planning and forecasting for Great Lakes Energy Institute and the center. Develop and maintain long-range financial planning models tailored to varying program assumptions to be used in executive decision-making. In conjunction with the Associate Dean for finance and administration and related direct reports, identify key financial tools required for business decision support. Lead the development and management of the support tools in partnership with stakeholders. Integrate new decision support tools with existing processes, tools, and analysis. Develop and maintain a calendar of financial processes, activities, and deliverables. Coordinate information requests, analysis, and review to ensure timely and quality submission of major deliverables and requirements. (10%)
Manage and grow a new first year fellowship for cross-disciplinary research. Recruit and filter new applicants, connect and guide students in the application process, and coordinate seminars to get first year students familiar with the different labs in the group. Provide administrative assistant to the principal investigators, including proposal writing, website management, recruiting and registering new students, developing marketing materials, and overall promotion of the workshop. (10%)
NONESSENTIAL FUNCTIONS 1. Communicate with stakeholders and relevant parties via all available media regarding major projects. Contribute to messaging and marketing including at major energy conferences, relevant meetings, web sites, and associated events. Inform key governmental, corporate, and academic stakeholders about the projects¿ research, progress, and accomplishments. (4%)
Perform other duties as assigned. (1%)
Qualification
Required
5 or more years of experience in program management, research management, and/or experience with finance and operations in public and/or private organizations
Bachelor's degree required
Proven organizational, administrative, and interpersonal skills, including the ability to interact on a professional level with faculty, staff, representatives from government, industry, and the community required
Strong analytical, project, and budget management skills and experience
Resourceful self-starter with a client-centric commitment
Strong manager who is willing to assume responsibility and act independently but also thrives in a team environment
Strong organizational, planning and execution skills. Able to manage complex information and processes in a timely and logical manner. Strong communication, presentation, and writing skills. Capable of explaining financial details but can articulate high level conclusions. Strong financial and accounting acumen
Able to prioritize and work under pressure while remaining attentive to detail required
Experience collaborating with representatives in the advanced energy industry including governmental officials, non-profit agencies, and for-profit executives
Flexible, innovative, and creative problem solver in a rapidly changing environment; seizes the initiative
Able to work effectively across departments and maintain productive relationships
Energy and engineering and science familiarity and project management
Excellent ability to convey organizational plans and project developments in writing and documents
Experienced and effective with proposal management, grants administration, and federal and/or state reporting
Proficient in Excel and other financial spreadsheet and database tools
Experience with process improvement techniques and strategies
Ability to meet consistent attendance
Ability to interact with colleagues, supervisors, and customers face to face
Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest
Willingness to learn and utilize Artificial Intelligence (AI)
Preferred
Master's degree preferred
Familiarity with CWRU financial and accounting policies, practices, systems, and reports preferred
Content knowledge of robotics, neurobiology, bio-inspired artificial intelligence, biomimickry, or new applications for robotics is preferred. Examples include automation, energy infrastructure, or laboratory experience
Benefits
Excellent healthcare
Retirement plans
Tuition assistance
Paid time off
Winter recess
Company
Case Western Reserve University
Case Western Reserve University is among the nation's leading research institutions.
5001-10000 employees
H1B Sponsorship
Case Western Reserve University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (101)
2024 (103)
2023 (114)
2022 (123)
2021 (86)
2020 (134)
Funding
Current Stage
Late StageTotal Funding
$1.17M2015-10-12Grant· $1.17M
Leadership Team
Caden Kacmarynski
Co-Founder and President - Case Quantum Computing
Christine Kush
Associate Dean, Corporate Partnerships and Executive Education
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