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UB Greensfelder · 7 hours ago

Executive Assistant

St Louis, MO

Full-time

Onsite

New Grad, Entry Level

$70K/yr - $80K/yr

UB Greensfelder is an AM Law 200, super-regional law firm focused on exceeding client expectations and delivering superior legal solutions. They are seeking an Executive Assistant to provide administrative support to senior leadership, manage correspondence, coordinate meetings, and assist with various firm-wide programs and initiatives.

Law EnforcementLegalProfessional Services

Responsibilities

Provide administrative support to include drafting correspondence, memoranda, presentations, spreadsheets, PowerPoint presentations, e-mails, and scanning documents

Creation of reimbursement requests for HR, Accounting and COO, as well as tracking of expenses for group credit cards

Coordinates meetings for senior leadership team, both internal and external, including travel arrangements when necessary

Preparation of agenda items and records for monthly Governing Board meetings

Assisting Chief Inclusion & Belonging Officer with coordinating and execution of various firm wide programs and initiatives

Answer routine questions and compiles various ad hoc reports, projects, or requests for information as needed

Assists with formatting firm policy revisions consistent with established guidelines, uploading to firm intranet, and maintaining associated policy index

Prepares and distributes confidential materials for both Chief Financial Officer and the Chief Operating Officer

Coordinate the onboarding and ongoing administrative oversight of temporary attorneys hired by the firm for document review projects. Ensure new temporary attorneys are set up in the accounting system, process the parking reimbursement for those individuals (if applicable), review timesheets, process check requests for payment to agency invoices, and maintain the temporary employee log

Perform other duties as assigned. Responsibilities may be revised as the needs of the Firm change

Qualification

Microsoft OfficeAdministrative supportTime managementConfidentialityCustomer serviceCommunication skillsInitiative

Required

High School Diploma/GED

Experience in a professional services environment

Strong ability to prioritize multiple competing tasks and deliver accurate work product to meet tight deadlines

Knowledge of modern office practices, time management, and procedures, including business correspondence, record keeping and filing systems, and office equipment

Ability to perform and prioritize complex administrative tasks involving organization while using sound judgment, speed, and a high attention to detail

Ability to apply the knowledge referenced-above to routine situations while coordinating a variety of administrative functions efficiently

Ability to produce correspondence and other documents in a variety of formats from copy or rough draft at a speed necessary for successful error free job performance

Ability to make sound decisions in a manner consistent with the essential job functions

Displays high degree of initiative and ownership of assigned tasks or projects and acts with little supervision to perform assigned tasks

Ability to develop clear and comprehensive correspondence

Proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint, and Kofax or Adobe

Ability to maintain confidentiality, use good judgment and sensitivity

Ability to communicate effectively both verbally and in writing

Strong customer service skills and responsiveness to requests