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Planet Pharma · 18 hours ago

Business Coordinator

St Louis, MO

Contract

Onsite

New Grad, Entry Level

Planet Pharma is seeking a Business Coordinator to manage and streamline various operational and administrative functions within the organization. This role involves driving a Fleet vehicle locally in St. Louis and acting as a bridge between teams to ensure effective communication and timely project execution.

BiotechnologyHealth CarePharmaceutical

Hiring Manager

Arlene Shiner

Responsibilities

Take full ownership of the procurement life cycle, managing each stage from the initial request through to the final closure of purchase orders, ensuring accuracy, compliance, and timely fulfillment of all procurement activities

Proactively communicate procurement timelines to project leads, ensuring transparency and alignment with project schedules. Cultivate strong relationships through effective dialogue, facilitating collaboration and timely decision-making to drive project success

Establish yourself as the Subject Matter Expert (SME) for expense management in Concur, overseeing credit card processes and ensuring compliance with organizational policies while providing guidance and support to team members on expense reporting and reconciliation

Independently manage small projects from initiation to completion, demonstrating effective planning, execution, and delivery without the need for oversight, while ensuring alignment with organizational goals and stakeholder expectations

Lead project closure activities by ensuring all documentation is thoroughly completed and procurement activities are finalized and sent for approval

Serve as a reliable backup for colleagues, ensuring seamless continuity of operations and providing essential support during absences or peak demand periods, thereby maintaining project momentum and team effectiveness

Facilitate communication between departments

Liaise with internal and external stakeholders

Ensure alignment on goals and deliverables

Track projects against finance budgets & provide decision support

Maintain accurate records and databases

Implement process improvements and standard operating procedures

Ensure adherence to corporate standards

Qualification

Procurement coordinationMicrosoft Office SuiteProject administrationSAPAnalytical skillsMultitasking skillsOrganizational skillsAttention to detailVerbal communicationWritten communicationTeam collaboration

Required

Associate's degree in engineering technology, business administration, project management, or a related field; bachelor's degree preferred

Previous experience in project administration, procurement, or a related role is advantageous

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint & Power Tools), Finance systems (SAP) and ability to learn in-house software (Time Tracker, Manage, SmartBuy, FrontDoor)

Strong analytical, organizational, and multitasking skills with attention to detail

Excellent verbal and written communication skills, with the ability to work collaboratively in a team-oriented environment