HireNow Staffing, Inc. Direct Placement Online Services ยท 1 day ago
Administrative Supervisor
Los Angeles, California, United States
Full-time
Hybrid
Mid, Senior Level
$85K/yr - $105K/yr
6+ years expHireNow Staffing is partnering with a top-tier law firm to identify a seasoned Administrative Supervisor to support its Los Angeles office. This operational leadership role requires managing people, processes, and office operations while ensuring the smooth execution of daily administrative functions and supporting firmwide initiatives.
Staffing & Recruiting
No H1B
Responsibilities
Supervise and guide administrative staff, providing clear direction on workflow, priorities, coverage, and resource allocation
Coach and support team members to maintain high service standards, accountability, and responsiveness
Participate in recruiting, interviewing, onboarding, and integration of new administrative staff
Oversee daily administrative operations for assigned departments, which may include Office Services, Facilities, and Reception
Ensure operational consistency with firm policies while addressing the unique needs of the local office
Serve as a central point of coordination for office logistics, staffing changes, and operational updates
Lead local execution of firmwide initiatives such as office moves, renovations, maintenance projects, and security-related efforts
Plan and manage office events, programs, and internal initiatives that support engagement and collaboration
Support orientation and integration of new attorneys and staff into the office environment
Assist with departmental budget planning, expense tracking, and cost control
Maintain relationships with external vendors and service providers; monitor service levels and resolve issues
Maintain accurate records, spreadsheets, databases, and reporting materials related to administrative operations
Update systems and processes related to office moves, staffing changes, and operational transactions
Support additional office projects, initiatives, and events as needed
Work extended or non-standard hours when required to support business needs
Qualification
Required
Minimum of 6 years of experience in a law firm or professional services environment
At least 2 years of people management or supervisory experience
Demonstrated experience overseeing office operations, facilities, or administrative services
Proven job stability and long-term tenure in prior roles
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Working knowledge of budget planning, tracking, and reconciliation
Understanding of office administration and services best practices within legal or professional services environments
Familiarity with records management, preferably in a legal setting
Strong organizational judgment, discretion, and attention to detail
Preferred
Bachelor's degree
Experience supporting mid-to-large law firm offices
Comfort managing multiple operational priorities simultaneously
Experience partnering with firmwide operations, facilities, or business services teams
Benefits
Full benefits
Company
HireNow Staffing, Inc. Direct Placement Online Services
HireNow Staffing emerged from recognizing a gap in the job market, where a more efficient and specialized staffing approach was needed.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase