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Colonial Williamsburg Foundation · 3 days ago

Collections Database Administrator

Williamsburg, VA

Full-time

Onsite

Mid Level

3+ years exp

Colonial Williamsburg Foundation is a private, not-for-profit educational institution that operates one of the largest museum complexes in the world. The Collections Database Administrator manages the Foundation’s collections management systems, ensuring accurate and well-structured collections data while collaborating with various teams to improve access to collections information.

Museums and Historical SitesNon ProfitTour Operator

H1B Sponsor Likely

Responsibilities

Manages data integrity and system functionality in The Museum System (TMS) and Axiell’s EMu

Verifies accuracy, completeness, and format consistency of collections data in alignment with industry standards and in collaboration with collections staff

Develops, maintains, and updates data entry style guides for use by registrars, curators, and conservators

Serves as the primary point of contact for database standards, protocols, and user support; provides onboarding and refresher training for staff

Coordinates database upgrades and maintenance with IT and external vendors

Collaborates with curatorial, registration, conservation, and other departments to integrate system modules into workflows, cataloging projects, inventories, and exhibition processes

Performs data searches, location updates, and generates system reports as needed

Assists the Registrar with inventory projects and database security settings, including user permissions and access controls

Oversees departmental volunteers and interns involved in collections information work

Qualification

TMSEMuCollections managementCrystal ReportsSQLData structureMetadata standardsData nomenclatureExcelMuseum operationsData cleanupData verificationSystem configurationAttention to detailCommunication skillsProject managementTeamworkOrganization skills

Required

Bachelor's degree or equivalent experience

Experience working in a museum setting and knowledge of museum operations, policies, and standards

3–5 years of experience working with a museum collections management database (e.g., TMS, EMu, or comparable CMS)

Experience creating, managing, or maintaining collections data, including data cleanup, data verification, and system configuration

Strong understanding of data structure, metadata standards, and data nomenclature to ensure accurate records and optimized search and retrieval within the collections database

Proficiency with The Museum System (TMS) and EMu and Excel

Ability to prioritize and manage multiple, ongoing projects; excellent attention to detail

Ability to communicate well both orally and in writing and train users with limited technical knowledge

Ability to establish priorities, meet priorities, work independently and as part of a team, work under pressure, and be well organized

Knowledge of best practices in museums collections management and data standards

Preferred

Master's degree in art history, history, museum studies, material culture, library science, information science, or a related field

Proficiency with Crystal Reports and SQL

Company

Colonial Williamsburg Foundation

Colonial Williamsburg Foundation is an outdoor museum that offers historical and archeological experiences as well as guided tours.

Founded in 1926

Williamsburg, Virginia, USA

1001-5000 employees

https://www.colonialwilliamsburg.org/

H1B Sponsorship

Colonial Williamsburg Foundation has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2021 (2)