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Confidential Careers · 3 days ago

Property Operations & Administrative Coordinator

Los Angeles, CA

Full-time

Onsite

Mid Level

$60K/yr - $60K/yr

3+ years exp

Confidential is seeking a highly organized and dependable Property Operations & Administrative Coordinator to manage multiple residential homes and industrial properties. The role involves overseeing property management, vendor coordination, and providing administrative support for both business and personal matters.

Human ResourcesRecruiting

Responsibilities

Oversee daily operations of multiple residential and industrial properties to ensure they are well-maintained, safe, and efficiently managed

Act as the main point of contact for tenants: coordinate lease renewals, move-ins/outs, rent collection, inspections, and maintenance requests

Source and negotiate service agreements with vendors (landscaping, trash removal, pest control, cleaning, HVAC, and other property services)

Schedule and monitor property maintenance, repairs, and improvement projects

Conduct property inspections and follow up on any maintenance or safety concerns

Maintain accurate records of leases, vendor contracts, expenses, and maintenance logs

Track property-related expenses and assist with simple budget and payment management

Ensure compliance with all local regulations and safety requirements

Identify and evaluate cost-effective vendors and contractors

Solicit and compare bids to ensure quality work at the best possible rate

Maintain ongoing communication with vendors to confirm scheduling, completion, and service quality

Create and maintain an organized database of preferred and backup service providers

Resolve any vendor issues promptly and professionally

Coordinate scheduling for meetings, appointments, and property-related events

Organize travel arrangements including flights, accommodations, and itineraries

Maintain organized records, correspondence, and digital files for both property and general administrative matters

Prepare and track invoices, purchase orders, and expense reports

Assist with correspondence, follow-ups, and communication between tenants, vendors, and other professionals

Manage calendars, reminders, and timelines for key deadlines (leases, renewals, contracts, etc.)

Support occasional personal or household-related projects and errands as needed

Handle sensitive information with confidentiality and professionalism

Qualification

Property managementVendor negotiationAdministrative supportMicrosoft OfficeGoogle WorkspaceTask-tracking softwareFinancial acumenMultitaskingOrganizational skillsWritten communicationVerbal communicationAttention to detailProblem-solving