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California State University, Long Beach · 1 day ago

Payroll/HR Coordinator

Long Beach, CA

Full-time

Hybrid

Entry, Mid Level

$4,037/mo - $5,881/mo

2+ years exp

California State University, Long Beach (CSULB) is a vibrant community known for its commitment to student success and innovation. The Payroll/HR Coordinator will support multiple campuses by processing and auditing payroll and absence transactions, ensuring compliance with policies and regulations while providing backup support for special projects.

EducationHigher EducationUniversities

No H1B

Responsibilities

Absence Management- Oversees absence management processes across participating campuses, ensuring compliance with CSU policies and procedures. Responsibilities include processing separation and transfer documentation, conducting leave audits, managing Alternate Day Off (ADO) payouts, and coordinating time entry communications. Applies expert knowledge of CSU leave benefit programs to monitor and implement accrual rate changes in alignment with systemwide policies and collective bargaining agreements

Processing Hourly Payroll- Manages monthly payroll processing for intermittent, casual, student, and salaried employees across participating campuses, ensuring timely submission and compliance with State Controller’s Office (SCO) deadlines, labor laws, and collective bargaining agreement (CBA) provisions. Duties include verifying time approvals, uploading data to PeopleSoft, auditing payroll entries, reconciling registers via the California Information Reporting System (CIRS), and coordinating with departments to resolve discrepancies. Also, co-processes mid-month payroll for various employee groups, ensuring accurate submission, compliance, and reconciliation in alignment with SCO standards

Stipend Processing- Manages stipend processing for faculty and staff across participating campuses, including validating documentation, verifying charge locations, and entering data into PeopleSoft/CMS. Coordinates with analysts to ensure timely transmission to the State Controller’s Office (SCO), audits payments for accuracy, resolves discrepancies, and provides expert guidance on stipend-related inquiries

Payroll Adjustments-Processes and audits post-deadline payroll and absence adjustments for hourly and salaried employees across participating campuses, ensuring accuracy, compliance with labor laws and collective bargaining agreements, and timely submission to the State Controller’s Office (SCO). Responsibilities include reviewing adjustment requests, correcting discrepancies, and responding to employee inquiries regarding payroll changes

Leave Accrual & CalPERS Tracking- Manages leave accrual tracking for qualifying intermittent employees across participating campuses by auditing spreadsheets, updating absence management systems, and ensuring accurate reporting for payroll and CalPERS eligibility. Responsibilities include maintaining data integrity, adjusting carry-over and accrual hours, and verifying compliance with CSU policies and collective bargaining agreements

Provides cross-functional support during peak periods and absences. Supports process improvements, documentation updates, and system audits as needed to enhance operational efficiency

Qualification

Payroll ProcessingAbsence ManagementPeopleSoft HRData AnalysisMicrosoft OfficeCustomer Service MindsetDocumentation SkillsCommunication SkillsOrganizational Skills

Required

Equivalent to two years of experience in preparing and processing payroll/personnel documents required

Thorough knowledge of payroll policies, collective bargaining agreements, and data systems

Ability to apply independent judgment and ensure compliance with CSU and State Controller's Office requirements

Detail-oriented professional with strong analytical and technical skills

Capable of managing multiple priorities while exercising sound judgment and excellent organizational abilities

Outstanding communication and interpersonal skills

Customer-service mindset

Proven ability to follow through on commitments

Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook)

Ability to learn and use payroll and HR software such as PeopleSoft HR and PIMS/Key Master

Strong documentation skills for audit compliance

Understanding and adherence to confidentiality and data security laws

Ability to synthesize information effectively while knowing when to seek assistance

Ability to set priorities, meet critical deadlines, and adapt to new tools and processes

Ability to communicate with an ethnically and culturally diverse campus community

Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures

Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a 'vision of excellence.'

Preferred

Three years of experience in preparing and processing payroll/personnel documents preferred

Bachelor's degree in related field preferred

Experience with similar job duties preferred

Benefits

Generous Paid Time Off: Up to 24 vacation days per year (based on employee group and/or service), 14 paid holidays, and 12 sick days annually with unlimited accrual.

Comprehensive Health Coverage: A variety of medical, dental, and vision plans to suit your needs.

Retirement Plans: Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b), 401(k), and 457.

Educational Benefits: Tuition fee waivers for employees and eligible dependents.

Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.

Additional Perks: Access to wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance.