Apply on Employer Site

Sakata Seed America, Inc. · 2 days ago

Senior Executive Assistant- Executive Chairman

Woodland, CA

Full-time

Onsite

Senior Level

$90K/yr - $115K/yr

5+ years exp

Sakata Seed America, Inc. is seeking a Sr. Executive Assistant to the Executive Chairman to enhance the efficiency and effectiveness of the Executive Office. This role involves managing the Executive Chairman's priorities, communications, and administrative tasks while serving as a key liaison with other senior executives and stakeholders.

AgricultureFood and BeverageWine And Spirits

Responsibilities

Calendar Management: Independently manage the Executive Chairman’s calendar; support other senior executives’ scheduling as requested. Coordinate with the Senior Manager of Corporate Administration to ensure alignment with board, governance, and corporate administration activities

Communications: Act as a first point of contact for the Executive Chairman’s correspondence; draft, review, and route communications as appropriate. Escalate corporate-level or governance-related communications to the Senior Manager of Corporate Administration

Travel Arrangements : Manage Executive Chairman’s travel logistics; provide additional support for other executives if assigned. Coordinate with Senior Manager of Corporate Administration for travel related to board or GTB events

Task Prioritization: Independently assess, prioritize, and manage the Executive Chairman’s priorities, ensuring deadlines and commitments are met, while keeping the Senior Manager of Corporate Administration informed of overlaps with broader corporate priorities

Meeting and Report Preparation: Prepare agendas, briefing materials, and notes for Executive Chairman’s meetings. When materials relate to governance, board, or shareholder issues, work under the Senior Manager of Corporate Administration’s direction to ensure consistency and compliance

Confidential Information Management: Independently handle highly sensitive information for the Executive Chairman. Maintain strict confidentiality and coordinate with the Senior Manager of Corporate Administration to align document management systems

Financial Oversight: Provide analysis and updates to the Executive Chairman regarding budgets and CAPEX projects. Collaborate with the Senior Manager of Corporate Administration and Finance team to ensure consistency with corporate reporting

Document Organization: Maintain systematic records for the Executive Chairman’s Office; align filing practices with the broader structure overseen by the Senior Manager of Corporate Administration

Board & Headquarters (Yokohama) Relations: Collaborate with and support the Senior Manager of Corporate Administration by preparing and reviewing governance documents, board materials, and shareholder communications, ensuring Executive Chairman’s requirements are met

Relationship Management: Serve as a liaison between the Executive Chairman and internal/external stakeholders. Collaborate closely with the Senior Manager of Corporate Administration when relationships intersect with board, governance, or corporate administration functions

Gatekeeping and Access Management: Manage access to the Executive Chairman, exercising judgment to prioritize requests, balancing competing demands with strategic priorities; escalate sensitive or governance-related requests to the Senior Manager of Corporate Administration for coordination

Executive Presence: Represent the Executive Chairman in interactions with stakeholders. Ensure consistency with the standards and protocols established by the Senior Manager of Corporate Administration for corporate administration

Compliance & Strategic Planning: Keep the Executive Chairman informed of relevant legal and compliance matters; support strategic planning discussions. Coordinate with the Senior Manager of Corporate Administration to ensure alignment with company-wide governance processes

Leadership Team Support: Facilitate information flow and reporting between the Executive Chairman’s functional teams and the Senior Manager of Corporate Administration, ensuring accurate consolidation for corporate reporting

KPI Tracking & Reporting: Assist in preparing leadership team KPI reports; ensure submissions are provided to the Senior Manager of Corporate Administration for review and corporate integration

Event Coordination: Plan and coordinate events/meetings for the Executive Chairman; support broader corporate events under the Senior Manager of Corporate Administration’s guidance

Professional Development & Process Improvement: Independently pursue growth opportunities and suggest improvements to enhance efficiency within the Executive Chairman’s Office. Collaborate with the Senior Manager of Corporate Administration to implement process improvements at the broader Executive Office level

Additional Duties: Perform other responsibilities as assigned by the Executive Chairman or Senior Manager of Corporate Administration to support organizational success

Qualification

Executive-level administrative supportMicrosoft Office SuiteConfidential information managementAnalytical expertiseEffective communicationAttention to detailResourcefulnessAutonomyResilienceEfficiencyLanguage proficiencyIndustry experienceEmotional intelligenceInterpersonal skills

Required

Confidentiality: Maintains the highest levels of discretion and confidentiality when handling sensitive information

Attention to Detail: Demonstrates exceptional attention to detail and ensures accuracy across all assigned tasks

Effective Communication: Demonstrates exceptional communication skills, including outstanding oral, written, and interpersonal proficiency, with a strong command of business English, including spelling, punctuation, and grammar, while consistently presenting a professional demeanor in all interactions

Resilience: Exhibits resilience and composure by thriving under pressure, effectively managing high-stakes projects, tight deadlines, and strict performance expectations with professionalism and focus

Autonomy: Effectively prioritizes tasks and operates independently with self-motivation and high initiative

Efficiency: Excels in organizational and time management capabilities with a proactive work ethic

Emotional Intelligence: Demonstrates emotional intelligence (EQ) and maturity by managing emotions effectively, fostering collaboration, resolving conflicts, and building positive relationships while displaying emotional stability, adaptability, cultural and gender sensitivity, and integrity in all interactions

Strong Interpersonal Skills: Skilled in building effective relationships with management, colleagues, and the public, demonstrating cultural sensitivity and cross-cultural interaction capabilities

Resourcefulness: Exhibits decisiveness, a results-oriented mindset, and innovative problem-solving abilities

Technical Proficiency: Advanced expertise in Microsoft Office Suite and adept use of computer software and electronic communication tools for office operations

Analytical Expertise: Demonstrates strong business analysis and coordination capabilities, including expertise in data analysis and project management tools

Education: A Bachelor's degree (BA or BS) in a related discipline is required

Administrative Experience: A minimum of 5 years of executive-level administrative support experience is required, showcasing strong organizational skills and the ability to handle complex tasks and competing priorities effectively