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Smithfield Foods · 1 day ago

International Documentation Coordinator

Suffolk, VA

Full-time

Onsite

Entry Level

2+ years exp

Smithfield Foods is an American food company with a leading position in packaged meats and fresh pork products. The International Documentation Coordinator manages the complex documentation required for international shipping and regulatory compliance, ensuring precision and efficiency in the export process while acting as a vital link between logistics teams, government agencies, and international clients.

Food and BeverageHospitality

Responsibilities

Prepare, review, and validate all required export documents, including commercial invoices, packing lists, certificates of origin, bills of lading, and other regulatory paperwork to meet country-specific requirements

Monitor and interpret international trade laws, food safety standards, and customs regulations to guarantee that all shipments comply with applicable rules and certifications

Act as a liaison between production, logistics, quality assurance, freight forwarders, and customs brokers to ensure smooth documentation flow and timely delivery of goods

Develop and maintain a comprehensive filing system for all international shipping documentation, ensuring audit readiness and traceability

Investigate and resolve discrepancies in export paperwork, proactively identifying risks and implementing corrective actions to prevent delays

Collaborate with cross functional teams to streamline documentation processes, implement best practices, and leverage technology for efficiency

Track and report on international shipments, providing timely updates to internal teams and customers regarding documentation and compliance status

Research and stay informed about changes in international trade agreements, tariffs, and documentation standards to keep the company compliant and competitive

Qualification

Export DocumentationRegulatory ComplianceInternational Trade KnowledgeMicrosoft Office SuiteERP SystemsContinuous ImprovementSAP ExperienceAttention to DetailCommunication SkillsProblem SolvingTeam Collaboration

Required

High School Diploma or General Education Degree (GED)

2+ years of relevant experience in international shipping, export documentation, or global logistics within a manufacturing or food industry environment

Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ERP systems

Knowledge of Incoterms, Harmonized Tariff Codes, and international trade agreements

Attention to detail in complex documentation

Understanding of food safety and quality standards for global shipments