David Evans and Associates, Inc. · 18 hours ago
Office Administrator - Denver
Denver, CO
Part-time
Onsite
Mid Level
$21/hr - $27/hr
4+ years expDavid Evans and Associates, Inc. is a company that focuses on providing support services to ensure efficient operations. They are seeking an experienced Office Administrator to support project delivery and office operations, working closely with project managers and technical staff.
ConsultingIndustrial EngineeringProduct Design
Responsibilities
Provide high-quality customer service to internal teams, clients, and subconsultants, supporting projects from initiation through closeout
Collaborate closely with the Support Services team, project managers, and technical staff to ensure smooth project delivery
Prepare project invoices, progress reports, and process subconsultant invoices in coordination with accounting and project teams
Assist with scope, fee, and change management, including preparing setup forms, change orders, and monitoring adherence to approved budgets
Track project financials, including burn rate versus budget, cost-to-complete, earned value reporting (EVR), and overall project status
Support accounts receivable (AR), unbilled (UB), and weekly project charge reviews with project managers
Coordinate and prepare subconsultant agreements, task orders, on-call contracts, and related documentation
Format, review, and manage project documents, reports, correspondence, and maintain accurate project files and document control systems
Coordinate project meetings, including scheduling, agenda preparation, meeting notes, and tracking action items and deliverables
Support quality control and audit processes by coordinating with quality managers and ensuring required procedures are followed
Provide office administration support, including onboarding assistance, security access, IT coordination, insurance certificates, and office logistics
Contribute to office operations and culture through general administrative support, supply management, vehicle tracking, and coordination of office events and activities
Qualification
Required
Minimum of 4+ years of experience in administrative and/or project coordination type roles
Experience multi-tasking and prioritizing competing requests
Strong interpersonal skills
Proactive communicator with excellent written and verbal communication skills
Familiarity with contracts and invoicing as well as general accounting practices such as accounts payable/accounts receivable (AP/AR)
Proficiency in Outlook, Word, and Excel
Monitoring scope, schedules, and budget
Customer service or quality control experience
Experience attending project meetings and preparing meeting summaries
Experience coordinating and scheduling complex meeting needs for internal and external individuals
Preferred
Self-starter with a positive attitude
Highly accountable team player
Demonstrated experience coordinating with internal project teams and subconsultants
Experience managing scope, schedule and budget for project manager to budget and track projects
Additional software skills in ProjectWise, MS Teams, SharePoint, and PDF software (Adobe Acrobat and/or Bluebeam)
Experience in an architecture, engineering, or construction firm
Benefits
Comprehensive health coverage: Medical, Dental, Vision, Disability, and Life Insurance
Financial wellness: Health Savings Account (HSA) and Lifestyle Spending Account with employer contributions
Professional development: Support for continuing education and training opportunities.
Work Schedule: Flexible 9/80 schedule—every other Friday off!
Work-life balance: Paid Time Off (PTO) and Holiday Pay
Retirement: 401k plan
Wellbeing focus: Holistic Wellbeing Program centered on physical, emotional, financial, career, and community health
Growth opportunities: Access to mentorship, professional support, and pathways for career advancement
Company
David Evans and Associates, Inc.
Since its founding in 1976 in Portland, Oregon, DEA has become a recognized leader for progressive and sustainable design and management solutions for complex transportation, land development, energy, and water projects nationwide.
501-1000 employees
H1B Sponsorship
David Evans and Associates, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (12)
2023 (3)
2022 (4)
2021 (3)
2020 (4)
Funding
Current Stage
Late StageTotal Funding
unknown2025-02-18Acquired
Leadership Team
Al Barkouli
Chairman and CEO
Dave Evans
Chairman Emeritus
Recent News
Portland Business Journal
2025-02-21
2025-02-20
Company data provided by crunchbase