Spectrum Human Services, Inc. & Affiliated Companies · 2 months ago
Administrative Secretary
CALUMET, Highland Park, MI, US
Full-time
Onsite
Entry Level
$16/hr - $18/hr
2+ years expSpectrum Human Services, Inc. is a mission-driven organization dedicated to transforming lives through community support. They are seeking an Administrative Secretary to manage office operations at their secure youth residential facility, ensuring that all administrative tasks align with agency policies and standards.
AssociationChild CareConsultingEducationHealth CareNon ProfitPsychologySocial Assistance
Responsibilities
Manage daily office operations with minimal supervision, ensuring all administrative tasks align with Child Caring Institution (CCI) standards and agency policies
Serve as the first point of contact for callers, visitors, clients, and community members, maintaining a professional, courteous, and trauma-informed approach at all times
Perform data entry and maintain records by ensuring accurate, up-to-date information in agency databases and keeping organized electronic and physical filing systems in accordance with confidentiality and retention requirements
Handle communication and correspondence, including answering and directing phone calls, drafting and typing reports, correspondence, and meeting minutes, and processing and distributing mail, faxes, and packages
Schedule and coordinate agency events, meetings, and staff trainings, including sending weekly updates and reminders
Qualification
Required
Has a minimum of two (2) years of clerical or administrative support experience in an office setting
Is proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrates strong typing skills (minimum 50 WPM)
Possesses exceptional written and verbal communication abilities
Is a highly organized self-starter with strong time-management skills and the ability to multi-task and prioritize competing demands
Demonstrates professionalism, reliability, and the ability to work independently with minimal supervision
Preferred
Has experience within a Child Caring Institution (CCI), social services, or behavioral health organization
Benefits
Ongoing training and development
A supportive, collaborative work environment
The chance to change lives every single day
Company
Spectrum Human Services, Inc. & Affiliated Companies
What We Do Dignity and respect are simple human gifts. We believe they belong to everyone.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase