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Michael Best & Friedrich LLP · 1 day ago

Litigation Legal Assistant

Charlotte Metro

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

Michael Best & Friedrich LLP is a full-service law firm seeking a driven and organized Legal Assistant to join their Charlotte, NC office. The Legal Assistant will provide legal and administrative support to timekeepers in the Litigation practice area, managing calendars, processing documentation, and preparing legal correspondence.

BankingConsultingFinancial ServicesLegalProfessional ServicesVenture Capital

Responsibilities

Manage an active calendar of appointments, meetings, video calls and travel plans on behalf of attorneys

Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients

Compose and prepare confidential correspondence

Transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, billings and reports from dictation, handwritten or existing documents

Maintain and organize both hard-copy and electronic files

Respond and resolve questions or concerns from clients and other attorneys in a timely and professional manner

Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software

Enter time into time management software on behalf of timekeepers

Create reports using Excel

Communicate with clients as to billing issues and status of matters

Electronic court filings and docket management in CourtAlert

Track and file continuing legal education credit for assigned legal staff

Provide assistance in civic, charitable, community, and professional activities

Qualification

Litigation experienceMicrosoft OfficeIManageCourtAlertDocuSignTime management softwareExpense management softwareElectronic billing softwareOrganizational skillsCommunication skillsProblem solving skillsTeam player

Required

High School Diploma or equivalent required

8+ years experience in a legal environment, preferably in the litigation practice area

Ability and willingness to work in the office four to five days per week

Professional demeanor and willingness to work proactively as part of a team across various practice groups

Exceptional communication skills via phone, email and in-person

Strong organizational skills with excellent judgment and attention to detail

Valid authorization to work in the U.S

Technology literacy and willingness to learn new technologies and software

Advanced proficiency in Microsoft Office

Ability to learn and embrace new skills and best practices as the position and Firm evolves

Ability to work quickly and accurately under pressure and varying deadlines

Ability to work well independently as well as effectively within a team

Ability to multi-task, set priorities, manage time effectively and exhibit excellent follow-up

Team player mentality, with a desire to be a part of a collaborative, high-performing group

Ability to develop relationships and foster teamwork at all levels of the Firm

Willingness and ability to work proactively in our Team Environment, across various groups and/or locations

Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff

Excellent oral and written communication skills

Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions

Agility to respond to unexpected challenges, including proactively developing innovative solutions to complex problems

Ability to maintain composure and demonstrate good judgment

Solid understanding of, and demonstrated ability to comply with, confidentiality requirements

Preferred

Certificate or Undergraduate Degree strongly preferred

Experience in the following software a plus: iManage or similar electronic document management system, CourtAlert, DocuSign or similar e-signature program, Electronic time management system, Expense report and reimbursement software, Electronic billing software