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Google DeepMind · 1 day ago

Administrative Business Partner, GenAI

Mountain View, California, US

Full-time

Hybrid

Mid Level

Google DeepMind is a team focused on advancing artificial intelligence for public benefit and scientific discovery. They are seeking an Administrative Business Partner to manage operational needs and support projects for leaders, requiring strong organizational skills and the ability to thrive in a fast-paced environment.

Artificial Intelligence (AI)Business DevelopmentFoundational AIMachine Learning

Growth Opportunities

Responsibilities

Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations

Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies

Collate and track actions and deliverables

Meeting support - circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting

Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making

Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation

Draft and send out team communications

Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors

Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport

You may be required to travel with executives and teams and remain on-call to respond to executive’s urgent requests during travel; may develop travel agendas and complete post-travel documentation as needed

Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc

Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence

Apply knowledge and skills to move work forward, leveraging AI tools as appropriate to maximise impact

You may be involved in assisting and leading on site specific initiatives within Google DeepMind

Qualification

Calendar managementEvent organizationFinancial administrationGoogle SuiteProactive attitudeCommunication skillsProblem-solvingTeam collaborationAttention to detail

Required

Experience working in a fast-paced environment

Ability to strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, and interview appointments across numerous time zones and different office locations

Support with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies

Collate and track actions and deliverables

Meeting support - circulating agendas, capturing notes and ensuring actions are followed up on and are completed

Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making

Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation

Draft and send out team communications

Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors

Travel with executives and teams and remain on-call to respond to executive's urgent requests during travel

Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc

Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence

Apply knowledge and skills to move work forward, leveraging AI tools as appropriate to maximise impact

Assist and lead on site specific initiatives within Google DeepMind

Resilient Assistant with a keen interest to continue to develop your career in supporting and enabling others

Energetic, enthusiastic, and positive with a can-do attitude

Proactive, self-starter, and strong problem-solver

Highly organised, managing priorities well and juggling multiple deadlines and tasks efficiently

Ability to adapt quickly to changing demands and embrace ambiguity

Demonstrate administrative excellence with acute and exceptional attention to detail

Solid communicator and active listener with high emotional intelligence

Ability to build relationships across teams and foster trust

Collaborative and thrives in a team environment

Proactively seek out time-saving solutions and tools

Open to new ways of working, curious and dedicated to continuous improvement

Preferred

Experience with Google Suite is preferable but not crucial

Company

Google DeepMind

Glassdoor4.5

Google DeepMind aims to research and build safe artificial intelligence system to solve intelligence and advance science and humanity. It is a sub-organization of Google.

Founded in 2010