Swissport · 1 week ago
Administration Manager
Miami, FL
Full-time
Onsite
Entry, Mid Level
$70K/yr - $85K/yr
1+ years expSwissport is a global leader in aviation services, providing Ground Handling, Cargo Handling, and Passenger Services. The Administration Manager is responsible for managing the administrative activities of the organization and supporting the Finance and Payroll team in day-to-day functions.
AerospaceAir TransportationService Industry
Responsibilities
Manage the day-to-day operations of a variety of office services to ensure that the organization’s current and future administrative needs are met efficiently, reliably, and economically
Liaise with functional or operational area managers to ensure that office administration policies, programs, and activities are appropriate for their current and future business needs
Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization’s business needs
Select, and manage ongoing relationships with external suppliers customers and develop a team to ensure that administrative activities are completed on time, according to established standards, and within established budgets
Accounts Payable (A/P) and Account Receivable (A/R) data entry
Billing/Invoice processing in accordance with customer contracts
Monthly A/P and A/R accruals
Monthly P&L review with variance detail and trending
Payroll entry/processing; review and analyze labor trends
Employee station support (uniforms, attendance, scheduling, etc.)
Customer interaction/correspondence
Driven, self-starter with minimum supervision
Proficient with Outlook & Excel
Must be able to meet deadlines
Other duties and assignments as requested by manager(s)
Qualification
Required
1 to 3 years of experience in similar positions
University degree or proven track record
Excellent verbal and written communication skills
Professional phone etiquette
Self-driven and have high energy levels
Organized
Manage the day-to-day operations of a variety of office services to ensure that the organization's current and future administrative needs are met efficiently, reliably, and economically
Liaise with functional or operational area managers to ensure that office administration policies, programs, and activities are appropriate for their current and future business needs
Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization's business needs
Select, and manage ongoing relationships with external suppliers customers and develop a team to ensure that administrative activities are completed on time, according to established standards, and within established budgets
Accounts Payable (A/P) and Account Receivable (A/R) data entry
Billing/Invoice processing in accordance with customer contracts
Monthly A/P and A/R accruals
Monthly P&L review with variance detail and trending
Payroll entry/processing; review and analyze labor trends
Employee station support (uniforms, attendance, scheduling, etc.)
Customer interaction/correspondence
Driven, self-starter with minimum supervision
Proficient with Outlook & Excel
Must be able to meet deadlines
Other duties and assignments as requested by manager(s)
Benefits
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance
Company
Swissport
Globally trusted to keep airports running and airlines flying. Proudly leading the way in airport ground services and air cargo handling. ✈️
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknown2015-07-30Acquired
Leadership Team
Dirk Goovaerts
CEO Continental Europe, Middle East, Africa & India
Warwick Brady
President & CEO
Recent News
Octopus AIM VCT PLC
2025-11-19
2025-11-11
2025-11-05
Company data provided by crunchbase