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Howard Hughes Medical Institute (HHMI) · 1 day ago

Investment Relations Associate/Senior Investment Relations Associate

Chevy Chase, MD

Full-time

Onsite

Mid, Senior Level

$28.65/hr - $46.55/hr

5+ years exp

Howard Hughes Medical Institute (HHMI) is a biomedical research organization and philanthropy that supports a vibrant community of researchers and professionals. They are seeking an Investment Relations Associate or Senior Investment Relations Associate to support the Investment Department’s relationship management, governance, and administrative operations, ensuring seamless coordination of departmental activities and accurate maintenance of investment records.

BiotechnologyClinical TrialsHealth CareMedicalMedical Device

Growth Opportunities

Responsibilities

Provide administrative, scheduling and secretarial support to the CIO, Managing Directors, and Investment Department staff, including daily front office operations such as phone coverage, filing, and supply coordination

Enthusiastically learn, adopt and maintain new artificial intelligence and other software applications to improve efficiencies and capabilities within the technology stack of the Investment Department

Manage workflows for investment legal documentation, including obtaining signatures, distributing documents, and filing executed materials within the document management system

Coordinate onboarding and offboarding activities, including employee checklists, systems access requests, equipment setup, and coordination with HR for departing employees

Support additional administrative processes, including financial document preparation and filing, proxy coverage, delegation of authority documentation, coordination of departmental resources, and liaising with internal and external peers, as needed

Provide administrative support for the department’s CRM and document management systems (DMS), including system maintenance, issue resolution, testing, and coordination with IT

Maintain CRM and DMS data as Data Steward, ensuring timely and accurate data entry and performing routine data cleanup, research, and quality checks to address incomplete, duplicate, or misfiled records

Work with the Office of the General Counsel and Investment Department management to support records management policies, retention schedules, and internal tracking of offsite records

Distribute and manage the workflow of investment recommendations and approvals, ensuring accurate filing and record retention within the document management system

Manage the review, reconciliation, approval, and payment of departmental expenditures, ensuring accuracy, timely processing, and compliance with administrative policies and procedures, including applying journal entries as needed

Assist with the annual departmental budget and mid-year forecast, and preparation of ad hoc budget analyses as requested

Manage vendor and subscription services, including maintaining accurate records, monitoring contract terms and key dates, processing renewals and terminations, reconciling fee discrepancies, overseeing payment of invoices, and maintaining complete vendor files

Coordinate the planning and administration of internal and external meetings, including meeting logistics, materials, execution, and related travel arrangements for Investment Department staff, Trustees and Investment Advisory Committee (IAC) members

Support the preparation, production, and distribution of quarterly IAC reporting packages and IAC and Finance Committee presentation materials, coordinating reporting logistics and communicating the status of deliverables

Maintain and publish the department calendar of meetings and events, coordinating schedules for Investment Department team members, visitors, conferences, and special events, and ensuring meeting details and materials are distributed in advance

Prepare weekly reporting packages and agendas for team meetings, coordinating with CIO and Managing Directors to compile investment information, discussion items, and final agenda content

Qualification

Investment managementDocument managementFinancial administrationMicrosoft OfficeArtificial intelligenceTeam collaborationTime managementAttention to detail

Required

Bachelor's degree in business, or an equivalent combination of education and related experience

Minimum of 5 or 10 years of increasing responsibility with industry experience in administrative areas, along with knowledge of travel, group scheduling, and event coordination, preferred

Proficiency in Microsoft Office applications; experience with meeting management, contact management, document management, and procurement software preferred

Readiness and excitement to introduce artificial intelligence into regular workflows and responsibilities

Strong ability to work collaboratively as part of a team and provide support to peers as needed

Ability to prioritize workload, manage multiple tasks, and complete projects accurately and efficiently

Ability to learn tasks independently and apply prior experience to new situations, with an interest in continuing to develop skills and expertise

Excellent interpersonal, organizational, and time management skills, with flexibility to adapt to changing priorities

Strong attention to detail, including the ability to proofread and edit materials with accuracy

Benefits

Comprehensive healthcare

Generous retirement contributions

Paid leave

Additional programs that support well-being and professional development

Competitive pay

Exceptional health benefits

Retirement plans

Time off

A range of recognition and wellness programs

Company

Howard Hughes Medical Institute (HHMI)

Glassdoor4.5

Founded in 1953, HHMI invests in scientists at all career stages who make discoveries that advance human health and our fundamental understanding of biology.

Founded in 1953

Chevy Chase, Maryland, USA

1001-5000 employees