Brown University Health · 1 day ago
Legal Secretary
Providence, RI
Full-time
Onsite
Entry, Mid Level
$23.81/hr - $39.28/hr
2+ years expBrown University Health is seeking a Legal Secretary to provide on-site administrative support for its law department. The role involves managing workloads with discretion, preparing documents, managing calendars for attorneys, and maintaining organized files while fostering a positive work environment.
EducationHealth CareMedicalUniversities
Responsibilities
Preparing documents quickly and accurately; proofreading own and others' work; answering phones promptly with a friendly, professional tone, gathering information sufficient to prepare helpful, timely, accurate messages; promptly performing administrative tasks
Manages calendars for attorneys, ensuring all details are anticipated, arranged and well-coordinated, including, among other things, all meeting logistics (AV requirements, catering, other special needs) and preparation of meeting minutes
Preparing or coordinating copy and print jobs, reviewing for accuracy; and coordinating mail/shipping needs
Maintaining accurate and well-organized physical and electronic files
Creating positive outcomes by assuring following through and being accountable; embracing change; and handling other tasks related to managing attorneys’ client relationships
Displaying a cooperative spirit and fostering a positive work environment; working collaboratively as part of the support team, proactively backing up other department members; ensuring accuracy and completeness of all work being produced by a team of which the legal assistant is a part; assisting co-workers with overflow
Works independently with confidence, knows when to reach out for supervision; conveys a poised, positive, professional image to attorneys, staff and visitors, and takes pride in being part of Brown University Health and its law department
Embraces new technical solutions and incorporates them into new and existing processes; attends available training to maintain required skill level of software applications
Provides information or resolves matters according to established policies, with an ability to draw on knowledge of Brown University Health’s departments, hospitals and relationships with outside agencies and organizations
May help monitor budget, review purchase requisitions and maintain accurate financial records on departmental expenses
May assume regular responsibility for recurring projects or programs requiring knowledge of department or corporate operations and the use of independent judgment
Maintain office supplies, reordering at consistent with needs and budgeted allowances
Performs Other Related Duties As Required
Qualification
Required
At least 2 years of experience as a Legal Secretary or in a similar role within a law firm or legal department of a corporation
Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook (email and calendar), OneNote, Teams, and OneDrive
Proficient in Adobe
Excellent communication skills, both verbal and written
Attention to detail with the ability to handle difficult situations and meet varying deadlines
High level of discretion and a detail-oriented approach when handling sensitive information
Interpersonal skills with the ability to work with personnel at all levels
Strong proofreading and editing skills
Ability to work independently with minimal supervision
Demonstrated ability to handle multiple tasks concurrently
Willingness to learn new skills
Preferred
Notary Public certification
Company
Brown University Health
Brown University Health provides an integrated academic health system offering hospital services, outpatient care and clinical education.
10001+ employees
H1B Sponsorship
Brown University Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (2)
2022 (3)
2021 (1)
Funding
Current Stage
Late StageRecent News
Providence Business News
2025-12-30
Providence Business News
2025-12-24
Providence Business News
2025-12-24
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