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State of Oregon · 6 days ago

Administrative Coordinator (Administrative Specialist 2)

Salem, OR

Full-time

Onsite

Entry, Mid Level

$4,207/mo - $5,842/mo

2+ years exp

The State of Oregon's Department of Administrative Services is seeking an Administrative Coordinator to support the Enterprise Information Services team. This role involves coordinating various detailed and confidential operational and administrative duties, including personnel management and support for division leadership.

GovernmentRecyclingSustainabilityWaste Management

No H1B

Responsibilities

Assists Division Personnel Coordinator (DPC) with audit and identification of vacant positions for division recruitments, accurately reflecting the division’s most current organizational structure

Data Center Services (DCS) Records Retention Coordinator and Equipment Coordinator

Upon request, assists as a backup for the Executive Support Specialist 2, providing support to the director and deputy director of the division

Facilitator for division NEOs, sponsored by administrator and supervised by the DPC practitioner

Assists as a DCS travel and training coordinator

Qualification

Administrative support experienceData collectionAnalysisSoftware proficiencyMeeting coordinationResearch techniquesProblem resolutionOral communicationConfidentiality

Required

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An equivalent combination of education and experience

Employee is required to possess and maintain a valid driver's license issued by the state where the employee resides or provide an acceptable alternate form of transportation

Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification

Employee is required to obtain and maintain CJIS clearance

Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards

Preferred

Demonstrated skill and experience performing administrative support functions requiring independent judgment, decision-making, and problem resolution

Experience and skills with meeting minutes, coordination and facilitation

Demonstrated skills in research techniques sufficient to collect, analyze, interpret and report data in both a narrative and statistical format

Proficient in the use of software such as Adobe Captivate and Acrobat, Microsoft Office applications including Visio, Word, Excel, Access, Power Point and Outlook

Demonstrated ability and skill communicating orally with a variety of people at all levels such as Administrators, other agency or legislative staff members, the press, and the public with the ability to maintain confidentiality as needed for the situation

Preferred experience in administrative policies, processes and procedures and interpreting laws, rules, policies and procedures and applying interpretations to specific actions