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New Jersey Courts · 1 day ago

Judiciary Secretary 1 Confidential

Elizabeth, NJ

Full-time

Hybrid

Entry Level

$50K/yr - $71K/yr

1+ years exp

New Jersey Courts is a large organization committed to independence, integrity, and quality service. The Judiciary is seeking detail-oriented individuals to manage correspondence, schedule meetings, oversee confidential matters, and support various administrative functions within the Union Vicinage - Municipal Division.

GovernmentLegalNon Profit

Responsibilities

Managing correspondence and mailings

Scheduling meetings and coordinating agendas

Overseeing confidential matters

Collecting, organizing, and analyzing information including statistical data

Researching information from various sources

Composing routine correspondence, charts, and maintaining a filing system

Recommend purchase of equipment materials, or supplies

Tracking status of work assignments within the division

Recording and drafting minutes of meetings

Scheduling dates/times for conferences and meetings

Participating in team/work unit meetings

Answering inquiries from the public

Performing other administrative support duties as required

Regular and predictable physical presence at the worksite is an essential function of the position

Qualification

Clerical experienceTyping skillsStatistical data analysisScheduling meetingsOffice skillsCommunication skills

Required

One year of experience performing a variety of clerical and support services to include typing, secretarial and administrative clerical work

Ability to use a keyboard, no minimum speed

Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures

Certification of successful completion of the Civil Service Commission, Human Resource Development Institute (HRDI) Support Specialist Program may be substituted for six months of the required experience

For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position

For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position

Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations

Newly hired employees must agree to a thorough background check that will include fingerprinting

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the 'New Jersey First Act,' all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey