California State University, Fullerton · 1 day ago
Administrative Support Coordinator I
Fullerton, CA
Full-time
Onsite
Mid Level
$4,047/mo - $5,896/mo
4+ years expCalifornia State University, Fullerton is a leading campus dedicated to student success and fostering a vibrant community. The Administrative Support Coordinator I will provide a full range of administrative, financial, technical, and support services for the Department of Educational Leadership, including event planning, budget management, and student assistant oversight.
Higher Education
No H1B
Responsibilities
Independently provides a full range of administrative, financial, technical and support services for the Department of Educational Leadership which serves approximately three hundred students in the master’s degree, Preliminary and Professional Administrative Credential, doctoral degree programs
Responsible for the coordination, room reservation and event planning of department meetings, professional development events, retreats and other special projects
Serves as office lead and oversees hiring, training, and development of student assistants working in the department
Responds to problems and needs of students and faculty which may require confidentiality and research, interpreting, and resolving problems based on knowledge of university policies and procedures
Oversee department resources including general office supply inventory, purchases and technology services
Researches information, compiles data and prepares reports for department needs
Plans and coordinates schedule of classes, room assignments, textbook orders, and space utilization between other college departments
Assist chair in preparing reports for the Dean's Office, Vice President of Academic Affairs (VPAA), state and national credentialing agencies, and the Chancellor's Office
Maintains budget for several accounts and associated procurement cards, reconciles monthly Operating Expenses and Equipment (OE&E) budget, and sets up and processes supervisor mileage reimbursements
Maintains contact with offices across campus such as travel, procurement, the bookstore, and scheduling
Verifies and inputs changes for each editing cycle of the schedule and prepares required reports for university scheduling office
Generates and maintains records of part time faculty including entitlements, contracts, and faculty separations
Updates the department website and serves as the Department Information Technology Coordinator (DITC)
Other duties as assigned
Qualification
Required
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures
Thorough knowledge of English grammar, punctuation, and spelling
Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages
Ability to independently handle multiple work unit priorities and projects
Ability to apply a variety of policies and procedures where specific guidelines may not exist
Working knowledge of budget policies and procedures
Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections
Ability to draft and compose correspondence and standard reports
Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature
A background check (including a criminal records check) must be completed satisfactorily and is required for employment
Preferred
Experience working in a higher education setting, specifically post graduate programs and in a large academic department
Experience or knowledge of Content Management System (CMS)
Working knowledge of California State University, Fullerton's budget policies and procedures
Experience overseeing the work of others, such as student assistants
Ability to quickly learn and interpret policies and procedures
Strong customer service experience
Benefits
Employee Wellness Program
Company
California State University, Fullerton
California State University drives workforce and economic development and serves as an intellectual and cultural center.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Frank Mumford
CEO
Rommel Hidalgo
Vice President for Information Technology / Chief Information Officer
Recent News
Orange County Business Journal
2025-11-05
2025-04-05
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