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Community Specialists · 1 week ago

On-Site Community Association Manager

Chicago, IL

Full-time

Onsite

Mid, Senior Level

$105K/yr - $125K/yr

5+ years exp

Community Specialists is seeking an On-Site Community Association Manager for a high-rise condominium association in South Loop. The role involves overseeing day-to-day management, maintaining communication with residents, managing finances, and supervising staff to ensure smooth operations of the condominium community.

Real Estate

Responsibilities

Maintain professional, accurate, and courteous communication with homeowners and residents

Manage the financial aspects of the association, including budgeting, collecting homeowner dues or fees, and preparing financial reports

Oversee and coordinate various projects within the condominium association, including renovation or maintenance projects

Supervise the office and maintenance staff, including hiring, training, and managing staff members

Perform administrative duties on behalf of the association, including maintaining records and organizing meetings

Promote the condominium association as a first-class residential community by maintaining common areas and organizing community events

Process assessments receipts and monitor delinquencies

Preparation and enter one-time charges for owner billings

Approve all purchases and invoices

Prepare association invoices for payment processing

Gather bids and monitor building suppliers

Prepare annual budget shell for Treasurer and Finance Committee

Review reserve study and prepare recommendations for major projects

Administer staff payroll and reports and approve all payroll entries and increases

Administer capital reserve investments and review monthly financial statements

Coordinate annual audit

Enforcement of delinquency policies

Interact with Association attorney on collection procedures

Enforcement of Association Rules and Regulations

Maintain association files, building records and plans in the onsite management office

Maintain and administer building contracts and prepare competitive bids for approval by Board

Supervise all members of the staff; janitorial, door, and garage

Review preventive maintenance schedules with Chief Engineer

Perform regular weekly building inspections and annual staff written performance reviews

Prepare board agenda with Board President and coordinate unit owner mailings as required by Board, declaration or state law

Maintain certificates of insurance and other requirements of the property

Prepare documents and coordinate annual meeting of unit owners

Available to respond to building emergencies 24 hours a day and maintain emergency response system for staff and residents

Maintain or prepare emergency lists for outside agencies, i.e., Fire Department

Maintain all required city or state inspections and compliance and perform a comprehensive annual inspection of the property

Monitor all ongoing construction projects and provide Board with regular updates on status of project

Qualification

Illinois CAM LicenseBudget PreparationProject ManagementUnion Staff SupervisionAccounting KnowledgeMicrosoft OfficeCustomer ServiceHR KnowledgePayroll SystemsCommunication Skills