Kelly · 2 hours ago
Administrative Assistant
United States
Full-time
Remote
New Grad, Entry Level
$28/hr - $28/hrKelly Professional & Industrial is seeking an Administrative Assistant at a pharmaceutical company. The role involves managing administrative tasks, scheduling meetings, coordinating travel, and preparing communications and reports.
OutsourcingProfessional Services
Responsibilities
Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA
Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.]
Managing Calendars for a group or team
Travel Coordination , Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval
Develop with direction Annual Budget Management and Analytic reports
Assist with personnel On and Off boarding. (Resource Management)
Prepare Communications, Announcements & Newsletters, and Presentations
Assist with the development and processing of Purchase Orders and Contract Management
Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point
Virtual Meeting Management – MS Teams and ZOOM
Strong oral communication skills, advanced writing, editing and correspondence skills
Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth
Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status
Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials
Roster and Distribution list management
Vendor communication and management
Qualification
Required
Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA
Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.]
Managing Calendars for a group or team
Travel Coordination, Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval
Develop with direction Annual Budget Management and Analytic reports
Assist with personnel On and Off boarding. (Resource Management)
Prepare Communications, Announcements & Newsletters, and Presentations
Assist with the development and processing of Purchase Orders and Contract Management
Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point
Virtual Meeting Management – MS Teams and ZOOM
Strong oral communication skills, advanced writing, editing and correspondence skills
Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth
Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status
Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials
Roster and Distribution list management
Vendor communication and management
Benefits
Health
Dental
Vision
PTO benefits
Company
Kelly
We’ve been helping organizations find the people they need longer than any other company in the world.
Founded in 1946
10001+ employees
H1B Sponsorship
Kelly has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (85)
2024 (76)
2023 (59)
2022 (74)
2021 (81)
2020 (65)
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Chris Layden
Chief Executive Officer
N
Nicholas Zuhlke
Vice President, Controller, and Chief Accounting Officer
Recent News
Kelly Services, Inc.
2025-11-08
2025-11-08
Company data provided by crunchbase