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VirTra · 1 day ago

Receptionist (Temporary P/T)

Chandler, AZ

Full-time

Onsite

Entry Level

1+ years exp

VirTra is a company that creates immersive training solutions for law enforcement. They are seeking a temporary part-time receptionist responsible for managing front office activities, coordinating conference room schedules, and handling confidential information while providing support to executives and employees.

Law EnforcementVirtual Reality

Responsibilities

Will be answering the main phone line and greeting guests arriving at corporate office

Screen and qualify all incoming phone calls and disseminate to the appropriate person

Coordinate conference room scheduling and refreshments for training, demonstrations, courses, guests, meetings, and interviews, etc

Using MS Office TEAMS Channel, post pertinent information for employees including events, reminders, notices, etc

Will provide information on scheduled in-house demonstrations/training courses and verify all compliance standards are upheld with incoming guests

Assist in handling facility vendors including janitorial, landscapers, HVAC, shredding, etc. as needed

Work with facility technician on scheduling, getting quotes, managing repairs and notification to employees as needed

Scheduling phone screen interviews for human resources as well as employee panel interviews and final interviews for executives

Send candidate paperwork via email and send out calendar invites to those attending

Will post birthday and anniversary notices on TEAMS. Will schedule a monthly anniversary and birthday event for corporate office to celebrate employee changes includes purchasing of cake, or similar item

Will handle confidential documents and information that require discretion

New hires and promotions require updates to nameplates and phone list as well as Org chart and photo of new hire to be kept on network

Provide TEAMS Channel notification of termination/new hire template managers to include picture of employee

Post potluck, employee contests, or other random notices on TEAMS as needed

Provide list to manager of requested office or breakroom supplies needed for the company weekly

Sorts and distributes mail daily, scans and distributes any checks to accounting as directed. Will need to schedule back up of this duty when out of office

Disseminate faxes and scans on the main drive

Assist manager in on-boarding new hires

Work independently and within a team on special non-recurring as well as ongoing projects

Type and design general correspondence, memos, organizational charts, tables, graphs, business plans, phone lists, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy

Manage the daily functions of all breakrooms to include restocking supplies and cleanliness daily

Provide support for executives, employees and other departments as needed

Time management logging of daily hours with job codes

Perform other duties as assigned and as needed to better the department or company

Qualification

Microsoft Office SuiteReception experienceHuman Resources experienceTime managementOrganizedDependableMultitaskCommunication Proficiency

Required

Temporary part-time receptionist position, February through May

Is responsible for front office activities to include answering and directing incoming phone calls, the reception area, mail, conference rooms, and break rooms, answering and allowing guests into the building

Will direct and coordinate all office services and related activities, including notifications of in-house guests, facility and equipment repairs and maintenance

Additional duties include stocking office supplies and breakroom supplies as needed and prepping and coordinating conference rooms for meetings to include refreshments and food

Will handle confidential and sensitive information and will deal with a diverse group of important external callers and visitors

Independent judgment is required to plan, prioritize, and organize a diversified workload

Will schedule, weekly, monthly, quarterly, and/or annual employee meetings and luncheons that require you to cater and plan appropriately in advance