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Gwinnett County Public Schools · 1 day ago

Administrative Assistant ES/MS - Clerical Support - School

Gwinnett County, GA

Full-time

Onsite

Entry Level

2+ years exp

Gwinnett County Public Schools is seeking an Administrative Assistant to provide essential clerical and administrative support to local schools. The role involves managing communication, maintaining records, and assisting with various office functions to ensure smooth operations within the school environment.

EducationPrimary EducationSecondary Education

Responsibilities

Provide general secretarial and clerical/administrative support to the assigned local school to ensure successful operations by working closely with local school leadership, central office divisions, faculty, and staff

Perform clerical/administrative duties for the local school as needed

Answer telephone calls and transfer to appropriate staff

Greet and assist visitors with questions and inquiries

Arrange meeting details, develop minutes, and prepare correspondence in a timely fashion

Monitor school materials produced to ensure accuracy, timeliness, and conformity to system standards

Assist principal with staff modifications by initiating transactions

Work closely with central office divisions including the Division of Business and Finance and the Division of Human Resources in resolving employment eligibility, employee clearance, benefits, and compensation inquires and issues

Communicate general employment information to newly hired employees as requested

Maintain staff personnel records in accordance with school system procedures as deemed appropriate by the principal

Enter data accurately and in a timely manner

Maintain and communicate a general working knowledge of local school and school system public information, policies, procedures, and events

Assist faculty and staff with general questions and inquires, while directing complex questions to the appropriate department

Serve as the local site benefits representative during the open enrollment process and throughout the year to assist employees with basic benefits-related questions as deemed appropriate by the principal

Input daily leave and/or miscellaneous payroll into the electronic Time and Attendance (eTA) system as deemed appropriate by the principal

Prepare work orders and purchase orders for equipment and supplies as needed

Maintain school calendars and prioritize, coordinate, and schedule locations for meetings and activities

Coordinate interview scheduling of new applicants considered by the principal for vacant positions in the local school as deemed appropriate by the principal

Track interviews conducted by the principal and create reports as requested

Organize and file all interview documentation and materials

Serve as a liaison with the Risk Management Department concerning employee accidents and return to work dates as needed

Complete risk management forms and submit to the Risk Management Department in a timely manner

Serve as the local school hospitality coordinator by securing locations for events, meetings, appointments, and conferences as needed

Serve as the liaison between clubs, committees, councils, and the principal

Assist in communicating events, meetings, appointments, and conferences

Communicate with all parties in a businesslike, courteous, and efficient manner

Represent the division professionally in all aspects of communication

Help cultivate a responsive and customer centered climate

Seek ways to be responsive to the needs of staff

Handle internal and external customers graciously and effectively

Direct inquires to the appropriate division personnel as needed

Route incoming and outgoing correspondence accurately

Assist with new projects in the local school

Perform other duties as assigned

Qualification

OrganizationOral communicationWritten communicationTechnology skillsProblem solvingCustomer serviceBasic bookkeepingInterpersonal skillsTeam collaboration