PIF Advisory · 6 days ago
Executive Assistant Operations
Las Vegas, NV
Full-time
Hybrid
Mid Level
3+ years expPIF Advisory is seeking a proactive Executive Assistant / Operations Associate to support their managing partner's family office. This role involves managing complex business operations, travel logistics, and communications, while also providing personal assistant support. The ideal candidate will thrive in a dynamic environment and help maintain operational efficiency across multiple ventures.
Management Consulting
Responsibilities
Manage day-to-day priorities, scheduling, and logistics across multiple ventures
Coordinate complex, multi-time-zone calendars and global travel itineraries
Handle inboxes, calls, and communications with precision and discretion
Prepare briefing materials, reports, and meeting documentation
Use tools like Airtable, Notion, and Google Workspace to track deliverables and progress
Collaborate closely with other EAs, accountants, and team members to ensure operational alignment
Support ongoing projects across the venture capital, private equity, and advisory consulting spaces
Oversee household management, errands, and vendor coordination (cleaners, maintenance, deliveries)
Manage vehicles, mail, dry cleaning, package/item returns, and property readiness before and after travel
Check in on home operations during travel; liaise with service providers and ensure smooth logistics
Assist with event coordination, appointments, and guest arrangements as needed
Plan meetings, offsites, and small events - managing end-to-end logistics
Support expense reporting, reimbursements, and vendor relationships in coordination with accounting
Maintain strict confidentiality across all business and personal matters
Qualification
Required
3+ years supporting executives, founders, or investors in a fast-paced environment
Las Vegas-based with a valid driver's license and reliable transportation
Exceptional organizational and multitasking skills; thrives under pressure
Outstanding written and verbal communication
Highly tech-savvy - fluent in Google Workspace, Notion, Airtable, Slack, and productivity tools
Discreet, trustworthy, emotionally mature, and proactive in managing confidential information
Comfortable with a demanding, dynamic schedule, including occasional after-hours or weekend support
Benefits
Premium, fully paid health coverage (100% employer-paid for medical, dental, and vision)
Generous HSA/FSA contributions
401k plan availability
Life insurance coverage
Company-provided equipment
Professional development support
Access to our Los Angeles co-working space
Company
PIF Advisory
We support business leaders with expert guidance, tailored solutions, and measurable results.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase