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CAM Industrial Solutions LLC · 1 day ago

Project Administrator

Lima, OH

Full-time

Onsite

Entry, Mid Level

CAM Industrial Solutions is a leader in industrial services seeking a high-impact Project Administrator to join their team. This role provides administrative support related to project administration and workforce management, ensuring efficient operations at the site.

Building MaintenanceConstructionFacilities Support Services

Responsibilities

Manage and handle highly confidential, sensitive, and critical information, files, records, and reports

Monitor work progress to ensure alignment with schedules and manpower budget constraints

Oversee and coordinate the mechanical on-call schedule and booking

Liaise with local union halls to coordinate additional resource requirements for the site

Align workforce planning with site resource reductions as needed

Prepare and submit resource requests for approval by the Site Manager and Building Trades Unions

Follow up on resource orders to confirm fulfillment; if not completed, take proactive steps to secure required resources by: + Collaborating with Union Dispatchers and Business Agents to source members, travel cards, permit workers, or related trades

Facilitate new hire sign-ons upon arrival at the site, ensuring a smooth onboarding process

Provide support and guidance for new hires completing online training, ensuring timely and successful completion

Collect and manage new hire documentation to ensure compliance with site and CAM policies, including certifications, trade tickets, and welding test results

Maintain and update a comprehensive database of resource requests, ensuring data accuracy and accessibility

Provide regular updates to the Site Manager and leadership team on the status of resource requests

Act as the primary contact for all on-site training, including in-class and online sessions, ensuring new hires receive appropriate training before field deployment

Maintain training records and update CAM, ISNetworld, and site-specific training databases as required

Support team leads and supervisors in mentoring apprentices and ensuring compliance with apprenticeship ratios

Manage the site apprenticeship program, tracking ratios, progression hours, and dates

Assist the client with ISNetworld account administration as directed by the Site Manager

Draft and distribute site communications, including memos and notices

Manage office consumables, including ordering and maintaining supplies for office equipment such as printers and copiers

Process IT requests for both the client and CAM as needed

Qualification

OnboardingTraining program managementProject administrationBusiness administration degreeProject management certificationUnion coordinationOrganizational skillsTime managementCommunication skillsInterpersonal skillsConfidentialityFlexibility

Required

Proven experience in project administration or a similar role, preferably in a site or construction environment

Familiarity with unionized environments and coordinating with union halls is a strong asset

Experience managing training programs, onboarding, and compliance requirements

Excellent organizational and time management skills to handle a fast-paced and detailed environment

Strong communication skills (verbal and written) for memos, reports, and team collaboration

Ability to handle highly confidential and sensitive information with discretion

Strong interpersonal skills to liaise with various stakeholders, including union representatives and leadership teams

Knowledge of site-specific policies, certifications, and compliance requirements (e.g., trade tickets, safety training)

Flexibility to adapt to changing project demands and priorities

Preferred

Diploma or degree in business administration, project management, or a related field

Relevant certifications (e.g., administrative or project management certifications) are an asset

Company

CAM Industrial Solutions LLC

With decades of refinery, petrochemical, fertilizer and power plant experience, CAM Industrial Solutions has become the standard in heavy industrial maintenance, turnaround and operational services across North America.

Founded in 2023