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Advancing Opportunities · 1 day ago

HUMAN RESOURCES COORDINATOR - IN PERSON (DELAWARE)

DE, US

Full-time

Onsite

Entry Level

$56K/yr - $56K/yr

1+ years exp

Advancing Opportunities is a company that provides a progressive platform for delivering Shared Services. The Human Resources Coordinator plays a pivotal role in supporting the HR department by managing various administrative functions, ensuring compliance with employment laws, and fostering positive employee relations.

Addiction TreatmentCommunitiesHealth CareNon Profit

Responsibilities

HR Administration

Process all HR lifecycle actions in ADP, including new hires, separations, job and pay changes, transfers, and status updates

Maintain accurate and organized personnel files—digital and physical—according to Apis HR filing standards

Complete employment verifications, badge requests, I-9 management, and document uploads

Support new hire processing, ensuring all documents are collected, verified, and filed appropriately

Assist with onboarding coordination, scheduling, and communication with new employees and hiring managers

Ensure all HR documentation, checklists, and forms are accurately completed and stored in SharePoint/HRIS

Compliance Support

Assist in completing monthly personnel file audits in alignment with compliance checklists and state/licensing requirements

Monitor compliance expirations (TB, clearances, licenses, annual training) and notify HRBP and site leaders for follow-up

Prepare compliance reports and dashboards for review by the Senior HR Operations Specialist

Ensure proper documentation for CARF, Medicaid, licensing audits, and affiliate-level reviews

Maintain confidentiality of employee data and adhere to regulatory requirements and internal controls

Operational & HR Team Support

Serve as the first point of contact for routine HR inquiries from associates, managers, and affiliate partners

Escalate complex issues to the Senior HR Operations Specialist or HRBP as appropriate

Support HR Operations in implementing new processes, SOPs, and standard templates

Assist with HR project coordination including compliance initiatives, data clean-up, onboarding campaigns, and employee record remediation

Ensure consistency and accuracy in applying Apis HR policies, forms, and procedures across assigned regions

Data Management & Reporting

Input, validate, and update HR data in ADP, SharePoint, and HRIS platforms

Run routine reports to support HR operations, compliance tracking, and onboarding updates

Conduct quality checks to ensure accuracy of employee information and system entries

Customer Service & Communication

Provide timely, professional, and customer-focused support to internal and external stakeholders

Assist in communicating compliance reminders, onboarding instructions, and HR announcements

Uphold Apis HR service expectations and maintain positive working relationships with affiliate teams

Qualification

UltiProHRIS systemsEmployment lawsNew hire paperworkBenefits administrationCustomer service skillsOrganizational skillsCommunication skillsAttention to detail