Envoy · 4 hours ago
Executive Assistant
San Francisco, CA
Full-time
Onsite
Mid Level
$132K/yr - $150K/yr
3+ years expEnvoy builds workspace management technology, and they are seeking an exceptional Executive Assistant to support their CFO/COO and the Head of People. This role involves managing complex calendars, driving meeting rigor, and executing cross-functional initiatives across Finance/Operations and People.
Facility ManagementHuman ResourcesOffice AdministrationSoftware
Responsibilities
Own complex calendar management for two executives with a prioritization and tradeoff mindset; proactively protect focus time and align schedules to business-critical goals
Prepare agendas, briefing materials, and decision-ready meeting packets; capture decisions, actions, owners, and deadlines to ensure follow-through
Manage executive communications and stakeholder coordination across Finance/Operations and People (internal and external)
Translate exec priorities into structured plans (milestones, owners, dependencies, risks); maintain project dashboards and operating cadences
Drive execution on cross-functional initiatives (planning cycles, reviews, offsites, launches) by coordinating pre-work, exec readiness, stakeholder alignment, and post-meeting/action follow-ups
Improve operating systems (meeting hygiene, documentation standards, decision logs) and continuously refine workflows using automation/AI where appropriate
Own operational execution for key People programs and events, treating them as launches (planning, communications, logistics, measurement, retrospectives)
Support team events, offsites, and onsite leadership visits; welcome executive visitors as needed
Partner with Workplace/IT as needed to ensure smooth onsite operations for exec meetings and events
Support special projects on an as-needed basis
Qualification
Required
An experienced Executive Assistant who has worked in an administrative role for 3-5 years, ideally in a high-growth or fast-changing environment; experience supporting multiple executives is a plus
Strong project/program management skills: can run timelines, risks, dependencies, and stakeholder communications without dropping details
Excellent written communication (clear, concise, decision-oriented) and strong verbal presence with senior stakeholders
Highly proficient with Google Workspace; comfortable building lightweight systems in tools like Asana/Jira/Notion/Sheets (or equivalents)
Demonstrated ability to use AI tools responsibly (e.g., summarization, drafting, meeting prep, workflow automation) while maintaining confidentiality and accuracy
Calm under pressure, highly organized, and decisive about priorities; able to manage both proactive planning and reactive needs
Available for occasional flexibility outside standard hours for executive/board-related needs
Benefits
A high degree of trust in your ideas and execution.
An opportunity to partner and collaborate with other talented people.
The ability to make an immediate impact in helping customers create a great workplace experience.
Support for your personal and professional growth.
Company
Envoy
Envoy transforms modern workplaces with innovations that make office life and work more meaningful.
201-500 employees
H1B Sponsorship
Envoy has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (7)
2023 (8)
2022 (12)
2021 (7)
2020 (8)
Funding
Current Stage
Growth StageTotal Funding
$170.15MKey Investors
Brookfield GrowthMenlo VenturesAndreessen Horowitz
2021-12-30Series C· $111M
2018-10-23Series B· $43M
2015-06-23Series A· $15M
Leadership Team
Larry Gadea
CEO and Founder
Sinohe Terrero
Chief Financial Officer and COO
Recent News
Menlo Ventures
2025-12-29
PCMag Australia
2025-11-09
Morningstar.com
2025-10-23
Company data provided by crunchbase