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CFGI · 22 hours ago

Fund Administration Staff

Washington, DC

Full-time

Onsite

Entry Level

1+ years exp

CFGI is currently hiring for a Fund Administration staff member to support one of their largest private equity clients. This role involves managing legal entity information, preparing tax forms, and coordinating various administrative tasks to ensure smooth operations for the client.

AccountingConsultingFinancial Services

Work & Life Balance

Responsibilities

Support the client’s legal entity management function to assist with the formations, modifications, and liquidations of legal entities

Manage legal entity information in client databases and complete related system tasks assigned to you or your team

Prepare and process tax forms, including SS-4, 8832, FATCA, and CRS as needed, and track information in the appropriate databases

Prepare bank account opening applications, assist with opening and closing cash accounts with client’s preferred banking partners and related Know-Your-Customer (“KYC”) requests, and track information in the appropriate client databases

Support Account Lead in completing KYC requests by gathering legal entity documents or information, drafting necessary forms, and compiling for review

Assist with editing and maintaining your team’s investment structure charts

Coordinate review and execution of various transaction and investment-related documents

Collect and post transaction documents to the appropriate client databases

Organize document legalizations, including notarization, apostilles, or authentications as needed

Assist with the transfer of share certificates between custodians for safekeeping as needed

Address client ad-hoc requests by gathering and providing information about legal entities to internal or external parties

Report task status updates to your Account Lead or client team on a timely basis

Work closely with Account Lead to manage client expectations and ensure quality and consistency of services provided to client

Work closely with Account Lead to prioritize and provide timely resolution to client requests

Qualification

Microsoft OfficeAdministrative supportTime managementInterpersonal skillsCommunication skillsOrganizational skills

Required

A minimum of one year of work experience in an administrative support position, demonstrating superior service in a fast-paced and demanding environment

Advanced experience with Microsoft Office, specifically Microsoft Outlook

Organized, detail‐oriented, efficient, and diligent

Superior interpersonal skills and demonstrated ability to work effectively both as part of a team and independently

Superior communication skills both written and verbal

High integrity and ability to maintain confidentiality of sensitive and proprietary client information

Advanced experience in time management with ability to meet deadlines and manage competing priorities

Ability to gain trust and respect of stakeholders across departments

Ability to plan, coordinate with various parties and execute an action plan