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Marc Jacobs · 1 day ago

Temporary Accounts Payable Accountant

New York, NY

Full-time

Onsite

Mid, Senior Level

$31.25/hr - $36.06/hr

5+ years exp

Marc Jacobs International is a leading force in fashion, known for its pioneering designs and irreverent spirit. They are seeking an Accounts Payable Accountant to process invoices related to inventory purchases and provide Cost of Goods Sold reporting while ensuring adherence to accounting standards and improving operational efficiency.

ApparelE-CommerceFashion

Responsibilities

Perform the day-to-day processing of accounts payable transactions to ensure company purchases, freight, duties and commissions are recorded in an effective, timely and accurate manner and that invoices are paid on time. Main activities include but are not limited to:

Receive invoices and ensure digital archive is set up and preserved

Verify invoices based on traditional three-way matching principles

Audit vendor invoices ensuring proper authorization and GL account coding norms are respected

Accurately enter invoices into Accounts Payable system for payment

Run daily payment groups and prioritize vendor payments by due date

Work with vendors and internal partners to resolve quantity and/or price discrepancies and credit memos

Monitor accounts to ensure that payments are up to date and the company is in good credit standing with key vendors

Respond to inquiries from vendors, accounting and finance staff and production management in a timely fashion

Develop strong working relationships with vendors, approvers and other internal contacts

Review vendor invoices for proper tax treatment (i.e. self-assess tax, 1099 reporting)

File invoices in a timely manner and ensure confidentiality and security of financial and employee documents

Provide reporting and administrative support on an ad-hoc basis including:

Maintain complete invoice files by vendor

Supporting audit (internal/external) and reporting requirements for invoice related data

Provide payment details and support to internal contacts and vendors

Provide technical support on how to use the company’s AP system to internal users

Qualification

Accounts PayableCost Accounting3-way matchingMicrosoft Dynamics AXSAPOracleAttention to detailMicrosoft SuiteGeneral accounting principlesCommunication skills

Required

Must have, at least, 5 years in accounts payable handling manufacturing factory vendors, freight carriers and US Customs, or 1-3 years cost accounting experience

Education in or a background in accounting preferred

Knowledge of Accounts Payable and maintaining general ledger systems

Knowledge and experience with 3-way matching, updating PO status and resolving quantity/price variances

Knowledge and experience in handling vendor payments for factory vendors, freight carriers, US Customs and purchase commissions

Attention to detail and ability to maintain a high level of accuracy when entering invoices and generating/analyzing reports for Cost of Goods expenditures

Ability to critically audit expenses for proper GL coding

Ability to maintain focus and work under time constraints, tight month-end deadlines

Excellent written, verbal and listening/communication skills required when dealing with external vendors and internal contacts always ensuring appropriate representation of Marc Jacobs

Working knowledge of Microsoft Suite (i.e. Excel, Word), Lotus Notes

Experience with automated accounting systems (Microsoft Dynamics AX, SAP, Oracle)

General understanding of accounting practices and principles