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NEOGOV · 4 days ago

Executive Assistant 1

Coupeville Campus, WA

Full-time

Onsite

Entry Level

$31.57/hr - $33.16/hr

1+ years exp

NEOGOV is seeking an Executive Assistant to provide administrative support to the Board of County Commissioners. The role involves managing customer service, handling correspondence, organizing meetings, and maintaining office records in a fast-paced environment.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Provides customer service for the office of the Board of County Commissioners

Manages the front reception desk and main incoming phone line with efficiency, responsiveness, and professionalism

Manages incoming and outgoing mail

Prepares correspondence, resolutions, ordinances, notices of attendance and special session notices as directed and/or when deemed necessary; maintain office records; provides registration and travel arrangements as necessary followed by expense reimbursement claims submittals to County or appropriate agencies

Arranges meetings and/or appointments, processes information that comes into the office, alerts Commissioners to important issues

Maintains Commissioners' web page including but not limited to: posting of recordings and meeting minutes of Board of Commissioners and Council of Governments, postings of news briefs, press releases, and listings of Interlocal Cooperation Act Agreements. Regularly ensures accuracy of information

Updates Annual Planning Log

Prepares Accounts Payables batches and order supplies for office

Assists in coordinating Commissioner participation on various committees, boards or councils

Coordinates employee award program presentation at Board meetings

Manages the official record archival system for retrieval of documents by County staff, including scanning documents into the document management software and records retention compliance

Provides backup as needed to other support staff and perform tasks as necessary

Completes other work assignments and directives of the Board

Performs other duties as assigned

Qualification

Business writingMicrosoft OfficeOffice organizationDocument managementCustomer serviceTactDiscretionConfidentialityFlexibility

Required

High School diploma/combination of education, training and experience

One year of increasingly responsible governmental office work

Must have excellent composition, grammar, business writing, proofreading and editing skills

Strong general office skills required. Must be proficient at word processing/computer programs/various recording systems, including but not limited to Microsoft Word, Excel, Outlook and PowerPoint

Maintains a high degree of professionalism, skill, accuracy and good judgment

Ability to assume new responsibilities quickly and efficiently

Effectively uses tact, discretion and courtesy in communicating with people

Ability to recognize and maintain confidentiality of sensitive information

Must be self-directed, able to meet deadlines while working in a constantly changing, fast-paced environment

Must be familiar with office organization and management practices, laws, rules and regulations regarding county operations, including applicable State laws and regulations. Knowledge of Open Public Meetings Act, Appearance of Fairness Doctrine, Quasi-Judicial Proceedings, ethical codes, and Public Disclosure laws

Must possess flexibility to complete a task regardless of interruptions, competing interests or quickly changing priorities

Able to understand questions and readily grasp ideas and instructions quickly

Candidates must be legally authorized to work in the United States

Benefits

Island County pays 100% of the premiums for most eligible employees and dependents.

In addition, the County provides an annual Health Reimbursement Arrangement (HRA) or Health Savings Account (HSA) contribution (determined by Medical plan selected).

Island County pays 100% of the premiums for eligible employees and family members for basic dental coverage (buy-up options are available).

Employees are provided basic coverage of $24,000 and given the opportunity to purchase additional insurance for both the employee and eligible dependents.

Island County employees participate in a pension plan through the Washington State Department of Retirement Systems (additional 457(b) deferred-compensation plans are also available).

Island County pays 100% of the premium for emergency air transport coverage.

11 paid holidays each year

Generous paid time off and Washington-required sick leave

Flexible Spending Account (optional)

Wellness programs

Employee assistance program

Pet Insurance (optional - employee paid)

Additional benefits are available to be elected (employee-paid).

Island County is a qualifying employer for the Public Service Forgiveness Program (PSLF) for full time employees.