QUICK USA, Inc. ยท 1 week ago
Manager of Administrative Department
Santa Ana, CA
Full-time
Onsite
Mid, Senior Level
$90K/yr - $120K/yrQUICK USA, Inc. is seeking a Manager of the Administrative Department responsible for overseeing all administrative functions of the U.S. subsidiary. This role involves providing leadership across finance, accounting, human resources, and general affairs, while ensuring compliance and operational efficiency with the parent company in Japan.
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Hiring Manager
Koji Egami
Responsibilities
Oversee department-level accounting and financial operations
Prepare and submit financial reports to the parent company
Manage accounts receivable, including billing and collections
Monitor, analyze, and report on budget vs. actual performance
Conduct business performance evaluations and financial analysis
Manage and control labor costs
Optimize cash flow and working capital
Oversee monthly and annual closing processes
Handle daily accounts payable processing and bi-weekly payroll administration
Lead and implement organizational improvement initiatives
Develop and execute workforce planning strategies
Manage employee transfers, role assignments, and staffing adjustments
Oversee employee performance evaluation processes
Maintain and update compensation structures and salary tables
Oversee employee time and attendance management
Ensure implementation of mandatory training programs in compliance with federal and state regulations
Develop, revise, and enforce internal company policies and procedures
Communicate official company decisions, policies, and directives to employees
Manage, safeguard, and maintain company assets
Oversee administrative and general office support functions
Evaluate compliance status and provide guidance to ensure regulatory adherence
Oversee and manage inside sales operations and administrative sales support activities
Qualification
Required
Proficiency in Japanese
Excellent English communication skills, both verbal and written
Proven experience in executive or administrative management within the United States
Demonstrated experience managing administrative or back-office teams in the U.S
Strong multitasking and time management skills in a fast-paced environment
Ability to travel domestically within the U.S.; occasional international travel may be required
Preferred
Background in Finance
Background in Accounting
Benefits
401K after 6 months
Flexible Spending Account (FSA) (Medical and Dependent Care)
Paid Vacations
Paid Holidays
Sick Leave
Maternity/parental leave
Insurance: Medical, Dental, Vision, Life and AD&D Insurance
Company
QUICK USA, Inc.
QUICK USA, Inc., is the U.S. subsidiary of Japan's QUICK CO., LTD., which was founded in 1980.
Founded in 1999
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase