Office Manager (On-site - Philadelphia) jobs in United States
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PCS Retirement · 6 days ago

Office Manager (On-site - Philadelphia)

positionPhiladelphia, PA
timeFull-time
remoteOnsite
seniorityMid, Senior Level
money$45K/yr - $60K/yr
date5+ years exp

PCS Retirement, LLC is one of the nation's largest independent retirement solution providers. The Office Manager will provide administrative support to the executive team, manage schedules, and coordinate office duties while ensuring an organized and efficient work environment.

ConsultingFinanceFinancial ServicesRetirement
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H1B Sponsor Likelynote

Responsibilities

Proactively manage and maintain CEO & CFO schedules, including arranging appointments, meetings, travel arrangements, presentation materials and handouts
Manage expense report for select executives
Assist in preparing and editing correspondence, reports, and presentations
Manage CEO’s calendar and email to triage and create prioritization
Coordinate and take notes and follow-ups in leadership and sales meetings
Provide general administrative support to the executive team as needed
Welcoming guests and employees in the office
Manage day-to-day office duties to include but not limited to acting as the fire warden, managing maintenance needs, ordering supplies, security badges, kitchen maintenance, etc
Managing logistics and catering for company events and meetings
Identify opportunities for the improvement in the effectiveness of the Executive team
Coordinate and manage special projects as assigned

Qualification

Organizational skillsAttention to detailBachelor's degreeMicrosoft Office SuiteCommunication skillsConfidentialityTeamworkIndependent work

Required

Bachelor's degree in Business Administration or related field
Minimum of 5 years of experience in an executive administrative role
Excellent organizational and time management skills
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Proficient in Microsoft Office Suite
Ability to handle confidential information with discretion
Ability to work independently and as part of a team

Benefits

401(k) match
Medical
Dental
Vision
Life insurance
Short and long term disability
Paid-time off

Company

PCS Retirement

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Professional Capital Services is an independent provider of retirement plan solutions.
dateFounded in 2001
location
Philadelphia, Pennsylvania, USA
people-size201-500 employees
web-link
https://www.pcsretirement.com/

H1B Sponsorship

PCS Retirement has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (6)
2023 (1)
2022 (4)
2021 (8)
2020 (1)

Funding

Current Stage
Growth Stage
Total Funding
unknown
Key Investors
LLR Partners
2024-03-04Acquired
2017-10-31Private Equity

Leadership Team

M
Michael Coluzzi
President and Chief Financial Officer
linkedin

Recent News

Business Wire
AssetMark Expands National RIA Footprint with Acquisition of Efficient Advisors, LLC
2025-11-01
PRWeb
PCS Selects iJoin to Expand Advisor Access to AMA and Income Solutions
2025-03-19
PR Newswire
PCS Strengthens Leadership Team with New Head of Product
2025-02-19
Company data provided by crunchbase