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CACI International Inc · 2 days ago

Senior Specialized Administrative Support Officer

Chantilly, VA

Full-time

Onsite

Senior Level

$62K/yr - $129K/yr

5+ years exp

CACI International Inc is a company dedicated to ensuring the safety of the nation. The Senior Specialized Administrative Support Officer will provide high-level administrative support to senior leaders, manage executive schedules, and oversee various administrative functions including procurement and HR tasks.

Information TechnologyService IndustrySoftware

Comp. & Benefits

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Balancing the schedules of C-suite executives with conflicting priorities, ensuring all meetings, appointments, and travel plans are seamless and strategically prioritized

Acting as a Gatekeeper: Screening calls, emails, and visitors, deciding which require the executive’s attention and which can be delegated or handled independently

Manage, synchronize, and deconflict executive calendars, schedule meetings across multiple time zones, prepare agendas and materials

Prepare, review, and disseminate reports, presentations, and other documents for internal and external stakeholders

Coordinate domestic and international travel, prepare expense reports, and handle travel logistics

Serve as a key point of contact for executive offices, facilitating communication between departments within the organization and external agencies in the DoD and IC, and maintaining confidentiality

Purchase and track office supplies, equipment, and materials in accordance with the organizations policies and budget limitations

Manage cross-functional projects, assisting executives with budget preparation and tracking, summarizing financial reports, and managing purchase orders

Collaborate with finance teams to ensure various budget estimates are prepared and available for senior management review

Support project managers by tracking project timelines, schedules, and deliverables, ensuring resources are available deadlines met

Optimize project management documentation and organize project-related meetings

Oversee onboarding new employees, including processing security access and coordinating personnel paperwork

Support HR functions, including employee scheduling, timesheet approvals, and benefits inquiries

Assist in performance evaluations by organizing and maintaining records and ensuring compliance with HR policies

Provides mentorship and guidance to office staff in all aspects of Administrative Support

Protecting highly confidential company information, executive communications, and strategic documents

Physical requirements include handling items weighing up to 50 pounds

Qualification

Executive administrative supportHuman resources managementProject managementMicrosoft Office SuiteGovernment purchasing systemsMultitasking skillsHR functionsOrganizational skillsCommunication skills

Required

Minimum of 5 years of experience in executive administrative roles

At least two years of experience supporting senior leadership

BA/BS in related field, additional four years of direct experience may replace education requirement

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Experience with government purchasing systems and procedures

Strong organizational, communication, and multitasking skills with a proven ability to prioritize tasks

Experience managing complex project schedules and deliverables

Knowledge of human resource functions, including onboarding, timesheets, and performance management

Physical requirements include handling items weighing up to 50 pounds

Benefits

Healthcare

Wellness

Financial

Retirement

Family support

Continuing education

Time off benefits

Company

CACI International Inc

Glassdoor4.0

At CACI International Inc (NYSE: CACI), our 25,000 talented and dynamic employees are ever vigilant in delivering distinctive expertise and technology to meet our customers’ greatest challenges in national security.

Founded in 1962

Arlington, Virginia, USA

10001+ employees