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Community College of Philadelphia · 1 day ago

Strategic Sourcing Specialist

Philadelphia, PA

Full-time

Onsite

Mid Level

3+ years exp

Community College of Philadelphia is dedicated to providing access to higher education for all. The Strategic Sourcing Specialist will execute the College’s sourcing strategy in the acquisition of goods and services, ensuring compliance with policies and maintaining supplier relations.

E-LearningEducationHigher Education

Responsibilities

Examine and analyze departmental requisitions for completeness and accuracy of information; contacts department or initiator to clarify or complete information

Determine method to process requisition based upon dollar amount, existing contracts, and/or competitive bidding, including electronic bidding

Identify and select vendor to procure requisitioned commodities or services in accordance with College and departmental policies and procedures

Enter Purchase Order information into ERP software system

Directly administer the procurement of contracts to include handling pre-bids, finalizing contracts, issuing purchase orders and initiating deposits and/or signing fees

Communicate purchasing procedures to departments and assist departments in initiating requests for goods and services

Prepare Requests for Bids and Proposals by assisting requestor with writing bid specifications; establish bid timeline; extend bid invitations to qualified vendors

Receive and analyze bid responses, clarify language/technical issues; award bid to lowest responsible vendor

Seek new sources for commodities and services. Prepares and facilitates Professional Services, Information Technology buying of software, hardware, supplies and other general procurements

Maintain proper business relationships with existing vendors

Actively seek new sources of diverse vendors in compliance with College strategic goals

Update appropriate vendor records and files

Keep abreast of current conditions and trends in the field of procurement

Resolve procurement issues between end user department and vendor

Attend and participate in purchasing-related events at area agencies and associations

Deliver quality customer services to both internal and external constituents in a professional, helpful and courteous manner

Other duties as assigned

Qualification

Procurement experienceSupply Chain ManagementContract managementERP software proficiencyNegotiation skillsMS Word proficiencyMS Excel proficiencyAnalytical skillsCustomer service skillsCommunication skillsInterpersonal skillsTeam collaboration

Required

Bachelor's degree required from a regionally accredited institution of higher learning with a focus in Supply Chain Management/Logistics, Finance, Business Administration

Three (3) years procurement experience required

Ability to work within an enterprise-wide information system required

Ability to work independently, take initiative and collaborate with others required

Detail-oriented with good communications skills, both verbal and written, required

Computer proficiency utilizing MS Word and Excel required

Ability to develop and integrate requirements to form the basis of a written proposal required

Ability to meet deadlines, bring projects to completion, and prioritize work required

Ability to analyze problems, troubleshoot issues and recommend appropriate solutions required

Ability to demonstrate good judgment and decision-making required

Good customer service skills and the ability to anticipate the needs of the organization required

Good interpersonal skills to effectively interact with people of diverse backgrounds required

Ability to interact in a team oriented environment across multiple levels of an organization

Strong documentation, negotiation, and analytical skills required

Ability to maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds required