Apply on Employer Site

Smithfield Foods · 1 day ago

International Documentation Coordinator

Suffolk, VA

Full-time

Onsite

Entry Level

2+ years exp

Smithfield Foods is an American food company with a leading position in packaged meats and fresh pork products. They are seeking an International Documentation Coordinator to manage the documentation required for international shipping and ensure compliance with global trade regulations.

Food and BeverageHospitality

Responsibilities

Manage Export Documentation: Prepare, review, and validate all required export documents, including commercial invoices, packing lists, certificates of origin, bills of lading, and other regulatory paperwork to meet country-specific requirements

Ensure Regulatory Compliance: Monitor and interpret international trade laws, food safety standards, and customs regulations to guarantee that all shipments comply with applicable rules and certifications

Coordinate with Internal and External Stakeholders: Act as a liaison between production, logistics, quality assurance, freight forwarders, and customs brokers to ensure smooth documentation flow and timely delivery of goods

Maintain Accurate Records: Develop and maintain a comprehensive filing system for all international shipping documentation, ensuring audit readiness and traceability

Resolve Documentation Issues: Investigate and resolve discrepancies in export paperwork, proactively identifying risks and implementing corrective actions to prevent delays

Support Continuous Improvement: Collaborate with cross functional teams to streamline documentation processes, implement best practices, and leverage technology for efficiency

Monitor Shipment Status: Track and report on international shipments, providing timely updates to internal teams and customers regarding documentation and compliance status

Stay Current on Global Trade Requirements: Research and stay informed about changes in international trade agreements, tariffs, and documentation standards to keep the company compliant and competitive

Qualification

Export DocumentationRegulatory ComplianceInternational Trade KnowledgeMicrosoft Office SuiteERP SystemsAttention to DetailCommunication SkillsProblem Solving

Required

High School Diploma or General Education Degree (GED) and 2+ years of relevant experience in international shipping, export documentation, or global logistics within a manufacturing or food industry environment

Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ERP systems

Knowledge of Incoterms, Harmonized Tariff Codes, and international trade agreements; with attention to detail in complex documentation and understanding of food safety and quality standards for global shipments