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KellyMitchell Group · 19 hours ago

Executive Events Coordinator

Chicago, IL

Contract

Onsite

New Grad, Entry Level

$20/hr - $29/hr

KellyMitchell Group is seeking an Executive Events Coordinator to join their team in Chicago, Illinois. The role involves supporting operational excellence for meetings and events, managing event logistics, and collaborating with internal service partners to ensure successful execution of events.

Human ResourcesInformation TechnologyStaffing Agency

Responsibilities

Support operational excellence for meetings and events, including customer meetings, executive receptions, intimate dinners, town halls, and employee events

Manage event intake, ticketing, and planning

Own Google Calendar management for 20+ internal event spaces, serving as a key scheduling stakeholder

Plan and coordinate full event logistics, including pre-event, onsite, and post-event execution

Collaborate with internal service partners such as: Security, Facilities, Culinary, Guest Services, Workplace, Space Planning, to deliver successful events

Ensure all events align with brand standards and messaging

Liaise with and negotiate vendors to secure favorable terms for goods and services

Track event metrics and support ad hoc reporting

Contribute to the continuous improvement of team playbooks and standard operating procedures

Support additional workplace projects as assigned

Manage multiple events and projects concurrently while meeting strict deadlines

Qualification

Event logistics coordinationCalendar managementVendor negotiationGoogle CalendarMicrosoft OfficeCustomer serviceWritten communicationVerbal communicationProblem-solvingTeam collaboration

Required

Support operational excellence for meetings and events, including customer meetings, executive receptions, intimate dinners, town halls, and employee events

Manage event intake, ticketing, and planning

Own Google Calendar management for 20+ internal event spaces, serving as a key scheduling stakeholder

Plan and coordinate full event logistics, including pre-event, onsite, and post-event execution

Collaborate with internal service partners such as: Security, Facilities, Culinary, Guest Services, Workplace, Space Planning, to deliver successful events

Ensure all events align with brand standards and messaging

Liaise with and negotiate vendors to secure favorable terms for goods and services

Track event metrics and support ad hoc reporting

Contribute to the continuous improvement of team playbooks and standard operating procedures

Support additional workplace projects as assigned

Manage multiple events and projects concurrently while meeting strict deadlines

Highly organized, detail-oriented, and customer-service focused

Strong written and verbal communication skills with the ability to interact confidently with executives and customers

Experience managing calendars and coordinating multiple concurrent events

Familiarity with Google Calendar and Microsoft Office suite

Ability to assess, prioritize, and manage workload in a deadline-driven environment

Strong problem-solving skills and comfort navigating changing priorities