Arizona Home Group · 1 day ago
Transaction Coordinator/Admin Assistant
Scottsdale, AZ
Full-time
Onsite
Senior Level
$35K/yr - $35K/yr
5+ years expArizona Home Group is one of the top 10% real estate teams in Arizona, offering a growth-oriented environment for professionals. The Transaction Coordinator/Admin Assistant will oversee the transaction process from listing to closing, ensuring all documentation is accurate and deadlines are met.
Real Estate
Responsibilities
Oversee the entire process from listing launch and buyer offer submission through contract to closing for all transactions
Input listing details, descriptions, and photos into the MLS system
Coordinate scheduling for photography, staging, and other listing preparation activities
Serve as the primary point of contact among real estate agents, clients, escrow officers, and mortgage lenders
Review all contract components to fulfill obligations and manage all related documentation such as inspection reports, receipts, and invoices
Handle all administrative duties required to successfully close sales
Develop and monitor timelines and follow-up procedures to guarantee all transaction deadlines are achieved
Ensure transaction files are accurate, complete, and compliant with regulations
Conduct weekly progress meetings with agents to support timely closings
Participate in weekly one-on-one coaching, training sessions, and Partner Calls
Log and track tasks and activities using PLACE Technology
Support client & team events as needed
Manage and update office whiteboards and calendars
Prepare and send gift boxes, closing paperwork, and referral materials
Maintain and replenish office supply inventory
Qualification
Required
Detail-focused professional who balances urgency with maintaining high-quality standards
Attentive listener with exceptional organizational abilities, solution-oriented mindset, and goal-driven approach
Committed to optimizing both process efficiency and customer service excellence
Demonstrates service-driven leadership qualities
Skilled at establishing strong rapport with clients and team members
Excellent written and verbal communication capabilities
Outstanding organizational and multitasking skills
Eager to learn and continuously improve
High school diploma or equivalent required
Minimum of 5 years' experience as a Transaction Coordinator, managing 60+ closings annually
Must hold an active Arizona real estate license
Proficient in using Brivity CRM platform
Ability to work onsite at our Scottsdale office at least three days per week
Flexibility to work evenings and weekends as necessary
Seeking a long-term position where you feel truly at home and committed to staying!
Benefits
Opportunities for revenue share
Health benefits
Growth share
Vesting
Investing
Company
Arizona Home Group
Our clients enjoy the Five-Star Experience my team provides them with every step of the way during their home selling/buying experience.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase