Nevada National Security Sites · 1 week ago
Invoice Resolution Specialist II (Procurement Specialist II)
North Las Vegas, NV
Full-time
Hybrid
Mid Level
$65K/yr - $98K/yr
3+ years expMission Support and Test Services, LLC (MSTS) manages the Nevada National Security Site for the U.S. National Nuclear Security Administration. The Invoice Resolution Specialist II is responsible for resolving discrepancies in invoice processing, ensuring accuracy and compliance, and collaborating with various stakeholders to maintain financial integrity within procurement operations.
Government Administration
No H1B
U.S. Citizen Only
Responsibilities
Investigate, analyze, and resolve complex invoice discrepancies related to purchase orders, subcontracts, and service agreements
Ensure all invoice resolution activities are thoroughly documented and comply with prime contract terminology, legal and commercial terms, company policies, and relevant regulatory requirements (e.g., Davis-Bacon Act for certified payroll records)
Act as a central point of contact for complex invoice issues, coordinating extensively with Procurement Buyers, Accounts Payable, Project Controls, Procurement Systems, Subcontract Technical Representatives (STRs), Warehouse personnel, and Material Protection & Control (MPC) to facilitate timely resolutions and minimize payment delays
Engage directly with suppliers and subcontractors to clarify discrepancies, negotiate resolutions, and ensure adherence to commercial terms and service level agreements
Generate reports related to invoice holdback, discrepancy rates, and resolution times, providing insights to the Procurement Manager for strategic decision-making
Proficiently utilize financial software and ERP systems for tracking, analyzing, and resolving invoice issues, ensuring data integrity across platforms
Qualification
Required
US Citizenship is required for all positions
Bachelor's degree in business, supply chain management, or field related to the position or equivalent training and experience plus a minimum of 2 years' relevant, progressively responsible experience
Exceptional attention to detail and strong analytical skills for discrepancy identification and resolution
Excellent written and oral communication skills, with the ability to articulate complex issues clearly
Proficient computer skills, including databases and Microsoft Office Suite (Word, Excel, PowerPoint)
Solid contract comprehension and ability to interpret intricate contractual terms
Proficient data entry skills
Strong mathematical aptitude
Advanced organizational and problem-solving skills, with a proven ability to manage multiple priorities
Primary work location will be at the Losee Road facility in North Las Vegas, Nevada (candidates must be willing to relocate if not local, relocation package available)
Work schedule for this position will be 4/10's Monday through Thursday (hybrid schedule: two days on-site, two days remote; subject to change)
Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing
Must possess a valid driver's license
Ability to obtain a HSPD-12 Personal Identity Verification credential under the Department of Energy Order 206.2, ‘Identity, Credential, and Access Management,' and Supplemental Directive NNSA SD 206.2, ‘Implementation of Personal Identity Verification for Uncleared Contractors.'
Preferred
Minimum of 3 years of progressively responsible experience in accounts payable, procurement, or a similar financial role, with a strong emphasis on complex invoice resolution, reconciliation, and compliance
Benefits
Medical, dental, and vision
Both a pension and a 401k
Paid time off and 96 hours of paid holidays
Relocation (if located more than 75 miles from work location)
Tuition assistance and reimbursement
Company
Nevada National Security Sites
The Nevada National Security Sites help ensure the security of the United States and its allies by: supporting the stewardship of the nation’s nuclear deterrent; providing nuclear and radiological emergency response capabilities and training; contributing to key nonproliferation and arms control initiatives; executing national-level experiments in support of the National Laboratories; working with national security customers and other federal agencies on important national security activities; and providing long-term environmental stewardship of the NNSS’s Cold War legacy.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Melissa Biernacinski
Action Officer, Government/Customer Relations and Strategic Partnerships
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