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PruittHealth · 1 day ago

AP/Payroll/HR HCC

Tallahassee, FL

Full-time

Onsite

New Grad, Entry Level

0+ years exp

PruittHealth is committed to loving, giving, and caring for families. They are seeking an AP/Payroll/HR HCC to perform day-to-day payroll, human resources, insurance, and business office functions in accordance with established procedures.

Health CarePersonal HealthWellness

Responsibilities

Creates and maintains an atmosphere of warmth, interest, and optimism in the needs of residents, families, visitors, and ad staff

Develops, encourages, and maintains good communication between and among departments, residents, staff, visitors, etc

Answers all job reference requests according to company policies and procedures

Assists in reporting and resolving complaints and grievance from residents, families, visitors and partners

Balances payroll account upon receipt of monthly bank statement

Completes all reports per deadlines as required by the Corporate Office

Completes and tracks all employee data changes and forwards to Corporate Office with payroll

Completes and tracks employee deductions and enters in payroll

Completes employee payroll according to corporate procedures

Completes master file forms for all new partners and forwards to Corporate Office with payroll

Completes wage requests when accompanied by signed release from employee/former partners

Complies with established universal precautions and isolation procedures

Covers Receptionist duties when needed

Ensures proper filing and handling of all information which is in employee personnel and information files

Enters new partners into automated time clock

Follows all company policies and procedures, state and federal laws and regulations and charged with reporting violations to the appropriate supervisor

Inputs all bills in house every Friday on Accounts Payable template

Processes applications and pre-employment documents

Keeps supervisor informed of daily activities, and issues. Proposes solutions to issues

Maintains attendance, PTO schedules and records employee earning notice, counseling and other disciplinary action

Maintains complete files on all partners including personnel information, physicals, evaluations, immunization, licensure, certification, etc

Maintains confidentiality of all information in accordance with the Privacy Act, as well as, established personal policies governing the release of information

Maintains privacy of records, conditions and other information relating to residents, partners and facility

Maintains rehire eligibility status files on former partners

Makes copies of all bills on input sheet and overnight the template form along with the original bill to Corporate

Makes necessary corrections and or adjustments to employee time cards upon verification by authorized supervisor

Makes sure all vendors are sent to contracting for approval along with sanction check and w-9 form

Makes sure drug test is performed prior to hire. Make sure PPD skin test is done and has a negative prior to hire

Makes sure licenses and certification are current and unrestricted for the state prior to hire and per renewal regulations

Monitors workers compensation claims and coordinate work between employee and insurance carrier

Operates copier, office machines, computer/word processor, etc. As directed

Prints, prepares and distributes timecards and payroll checks

Processes, records and tracks Family Medical Leave on partners

Records and tracks PTO requests on all partners

Schedules orientation, assembles orientation packets and personnel file. Be the lead person for the 4-day orientation process, order uniforms, and get pictures for picture name badges form camera to disk to send to Norcross

Researches vendor calls

Responsible for preparing and mailing separation notices and termination process timely

Reviews monthly statements from vendors so that invoices are paid in a timely manner

Completes an audit of all bills dated for that month that are still in house on the last Friday of each month

Verifies all timecards and sign sheets for accuracy in preparation for payroll

Makes sure all orientation papers are signed and dated and placed into personnel file

Monitors worker’s compensation claims and coordinate work between employee and insurance carries

Ensures that the daily census and nursing hours are done and sent to Corp. by 11:00 daily

Participates in counseling and termination meetings

Qualification

Payroll processingHuman resources managementInsurance coordinationClerical skillsCommunication skillsAttention to detailConfidentialityTeam collaborationProblem-solving

Required

Performs day-to-day payroll, human resources, insurance and business office functions of the facility in accordance with established procedures, and as directed by the Administrator

Creates and maintains an atmosphere of warmth, interest, and optimism in the needs of residents, families, visitors, and staff