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IDEXX Livestock Diagnostics · 2 days ago

Senior Administrative Associate - Global Corporate and Strategic Accounts

Westbrook, ME

Full-time

Hybrid

Mid, Senior Level

3+ years exp

IDEXX Livestock Diagnostics is seeking a highly organized and proactive Senior Administrative Associate to support the Vice President of Global Corporate and Strategic Accounts. This role involves providing high-level administrative support, managing logistics, and ensuring seamless day-to-day operations within a dynamic team environment.

Biotechnology

Responsibilities

Provide high-level administrative support to the Vice President Global Corporate and Strategic Accounts, and their team, with professionalism, discretion, and efficiency

Provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials

Coordinate domestic and international travel, prepare expense reports, and manage Concur submissions

Assist with presentation creation and will join key meetings when appropriate to stay ahead of deliverables and identify support opportunities

Manage projects of varying scope and complexity

Remain knowledgeable of business unit policies

Facilitate information flow among team members, answer questions and provide supply information as needed

Be a “go to” person for a dynamic, collaborative, and fast paced team globally

Work closely within a team of administrative professionals within VetSoft as well as throughout the organization

Qualification

Microsoft OfficeCalendar managementMeeting logisticsConcur submissionsPresentation creationCustomer serviceMulti-taskingExceptional communicationProblem-solvingTeam collaborationAdaptability

Required

Provide high-level administrative support to the Vice President Global Corporate and Strategic Accounts, and their team, with professionalism, discretion, and efficiency

Provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials

Coordinate domestic and international travel, prepare expense reports, and manage Concur submissions

Assist with presentation creation and will join key meetings when appropriate to stay ahead of deliverables and identify support opportunities

Manage projects of varying scope and complexity

Remain knowledgeable of business unit policies

Facilitate information flow among team members, answer questions and provide supply information as needed

Be a 'go to' person for a dynamic, collaborative, and fast paced team globally

Work closely within a team of administrative professionals within VetSoft as well as throughout the organization

You will need to be a master multi-tasker with the ability to shift priorities easily and often

You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list

Exceptional communication skills with close attention to detail

Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions

Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged

You must demonstrate a high level of service and professionalism

You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited

The ideal candidate will have three to five years of administrative or office experience in a corporate environment