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Haynes and Boone, LLP · 17 hours ago

Practice Assistant

Austin, TX

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Haynes and Boone, LLP is a renowned law firm with a collaborative environment dedicated to exceptional client service. They are seeking a Practice Assistant to provide administrative support across various practice areas, including handling confidential information, scheduling meetings, and assisting with billing and invoicing.

Consulting

Responsibilities

Handle confidential and non-routine information

Work independently and within a team on special, nonrecurring and ongoing projects

Type and design general correspondences, memos, charts, tables, graphs, business plans, etc

Deadline driven and follow-up on open items

Open new client/matter numbers

File and file organization (manual and e-filing)

Make copies, scan, etc. as requested

Schedule meetings

Process invoices for payment. Assist with billing and invoicing

Assist with expense reports

Serve as backup receptionist and administrative services clerk

Recommends changes in office practices or procedures

Documents office procedures

Performs other duties as assigned appropriate for the position

Qualification

Microsoft OfficeGeneral office experienceClient focusWritten communicationVerbal communicationOrganizational skillsTeamworkAttention to detailAdaptability

Required

This position requires at least six months of general office experience or training, or an equivalent combination of education and experience

The Practice Assistant must be proficient with Microsoft Office applications

The Practice Assistant must be detailed oriented and able to follow instructions as given

The individual must possess strong client focus, as well as strong written and verbal communication skills, with the ability to work both individually and as a member of a team

The ability to work with many different types of personalities at all levels of organization is a must

This individual must have the ability to answer questions while maintaining confidentiality

The individual must have a sense of 'urgency' and be proactive in taking care of daily tasks

Must be flexible and able to adapt to change quickly

Strong organizational skills are required to plan, prioritize, and organize diversified workload

The Practice Assistant must possess a high school diploma or equivalent