Haynes and Boone, LLP ยท 2 days ago
Executive Assistant - Intellectual Property
Dallas, TX
Full-time
Onsite
Senior Level
5+ years expHaynes and Boone, LLP is one of the largest law firms in Dallas, known for its exceptional legal services and inclusive workforce. They are seeking an Executive Assistant to provide administrative support to Intellectual Property Partners, managing confidential information, scheduling, and client relationships.
Consulting
Responsibilities
Handle confidential and non-routine information
Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource
Work independently and within a team on special, nonrecurring and ongoing projects
Type and design general correspondences, memos, charts, tables, graphs, presentations, business plans, etc
Take messages or field/answers for all routine and non-routine questions
Organize and prioritize large volumes of information and calls
Act as a liaison with other departments and outside contacts
Manage calendars and schedule meetings, events, and travel
Use appropriate judgment and knowledge of firm policies, when sharing sensitive information
Handle administrative details and routine issues independently and take responsibility for completing them on time
Proactively notify the appropriate individual on issues of quality, confidentiality, or risk
Effectively manage conflicting priorities
Develop and demonstrate a solid working knowledge of the firm's structure, key personnel, client billing arrangements, and policies and procedures
Works with the Business Development team to support key client relationships and events
Performs other related duties as needed or assigned
Qualification
Required
A minimum of 5 years of related experience
Effective interpersonal skills, with an ability to interface with personnel at all levels
Very comfortable with Microsoft Office Applications
Detail oriented
Ability to take initiative, and be self-directed and results oriented
Strong client focus
Strong written and verbal communication skills
Ability to work both individually and as a member of a team of high-performing Partners
Ability to work with many different types of personalities at all levels of organization
Ability to answer questions while maintaining confidentiality
A sense of urgency
Must be flexible, able to multi-task, and adapt to change quickly
Strong organizational skills to plan, prioritize, and organize diversified workload
College degree required
Must be able to move around the office up to 15% of the time to make copies, fax, file, etc
Remains stationary at least 85% of the time
This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis
Occasionally required to move documents or files weighing up to 15 lbs
This position requires constant communication and exchange of information with the Firm attorneys, clients and staff
This position must be able to inspect and observe information on a computer screen at least 80% of the time
Office environment (full-time, 5 days/week)
Preferred
Experience working with leadership within a law firm, professional services environment, C-Suite Executives, or Family Office Executives
A broad range of technical ability, with a demonstrated aptitude and willingness to learn new software/applications
Company
Haynes and Boone, LLP
Haynes and Boone, LLP is an international corporate law firm.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brian Gustafson
Partner
Recent News
2025-11-08
bloomberglaw.com
2025-11-05
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