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Pfizer · 21 hours ago

Administrative Assistant, Chief Marketing Office

United States - New York - New York City

Full-time

Hybrid

Senior Level

$33.12/hr - $55.19/hr

5+ years exp

Pfizer is a global biopharmaceutical company, and they are seeking an Administrative Assistant to support the Chief Marketing Officer. This role involves providing comprehensive administrative support, managing calendars, coordinating meetings, and handling travel arrangements, while also ensuring effective communication and collaboration with various stakeholders.

BiotechnologyHealth CareMedicalPharmaceuticalPrecision Medicine

No H1B

Responsibilities

Provide high-level administrative support to the Chief Marketing Officer, including calendar, travel, and expense management

Coordinate and manage meetings, including agenda development, material distribution, and logistics for both in-person and virtual events

Maintain complex calendars, resolve scheduling conflicts diplomatically, and ensure seamless workflow

Support project management, special initiatives, and cross-functional communication as needed

Build and maintain positive relationships with the internal and external executive offices

Oversee administrative coverage within the group and facilitate workflow among assistants

Manage purchase orders and invoice tracking through Ariba and ePA3 systems

Uphold confidentiality and exercise sound judgment in all matters

Qualification

Microsoft Office SuiteCalendar managementProject managementBusiness acumenCommunication skillsSpecial projectsTeam collaborationProblem-solvingConfidentialityFlexibility

Required

5+ years of experience as an executive administrative assistant or coordinator experience

High School diploma required

Ability to work effectively in a team-based environment and partner with internal/external stakeholders

Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results

Strong verbal and written communication skills - ability to mobilize team members and engage leadership

Demonstrated project management experience

Business acumen, Decision making, and demonstrated flexibility

Ability to navigate internal organization/processes

Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills

Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint

Ability and willingness to handle special projects