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Cornell University · 20 hours ago

Administrative Assistant

Ithaca, NY

Full-time

Hybrid

Entry Level

$26.41/hr - $30.69/hr

2+ years exp

Cornell University is seeking an Administrative Assistant to support the Department of Biomedical and Translational Sciences. This role involves providing grant support, educational support, and general administrative assistance to facilitate the department's mission in advancing education and discovery in veterinary and human medicine.

BiotechnologyHigher EducationMedicalUniversities

Growth Opportunities

No H1B

Responsibilities

Under direction of the departmental Grant and Contract Coordinators work with the Principal Investigator, prepare internal and external proposals (new, resubmissions, renewals), subcontracts, progress reports and supplements for submission to CRO, including all sponsor specific forms, budget and budget justification, review of PI generated documents, maintaining compliance with all regulations and deadlines of both the sponsor and Cornell University

Provide high level support to new programs of study administered through Biomedical and Translational Sciences. This area of support covers pre-college, undergraduate and graduate curriculum (not including DVM curriculum) including but not limited to Master of Science programs and School of Continuing Education programs

Work closely with College of Veterinary Medicine Office of the University Registrar, the School of Continuing Education, and other individuals involved in coordinating the logistics of the programs’ course offerings

Manage teaching materials, grading processes, feedback mechanisms

As assigned, plan events and special research seminars for the community

Carry out routine administrative tasks including but not limited to travel reimbursements, visitor planning including itineraries and travel, general support for the department including mail pickup, support for various departmental business operations

Qualification

Grant administrationProgram administrationCustomer serviceCommunicationOrganizational skillsAttention to detailProblem solvingCritical thinkingTime managementInterpersonal skillsFlexibility

Required

A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration

Associate's degree and 2-4 years relevant experience or equivalent combination

Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members

Excellent organizational, communication, problem solving skills, superior written, verbal, and interpersonal skills and time-management skills are essential

Ability to interact with faculty, support staff, and other staff members from other CVM college departments

Proven ability to work independently and within cross-functional teams and use sound judgment when referring issues to higher organizational levels for review and consideration

Excellent customer service skills to ensure the highest level of service to the teaching/research community

Excellent track record in following through on details; respond quickly and effectively to multiple assignments/priorities

Ability to oversee multiple applications simultaneously and efficiently within tight deadlines and timeframes

Demonstrated research, analytical, critical thinking, planning, and organizing, information monitoring, stress tolerance, attention to detail and accuracy

Preferred

Bachelor's degree preferred

Knowledge of federal, state, non-profits, foundations and industry sponsors. Understanding of applicable government regulations (Uniform Guidelines) and university policies

Proven experience with grant and contract preparation, submission and administration preferred

Working knowledge of NIH eRACommons for grant preparation highly desirable

Experience in an academic environment preferred

Knowledge of Cornell University policies and procedures preferred, as well as experience with a variety of Cornell University systems, including RASS, Workday, KFS and OBIEE Dashboards. Experience with a variety of both Cornell University and outside systems including Workday, PubMed, Concur, Microsoft Excel, Access, Drupal

Familiarity with course management programs including Acalog, CCI, DUST, Remark, PeopleSoft, Canvas, Chatter, SharePoint, CALS Online Course Proposal System, Vet room scheduler, and 25Live

Experience with administering course offerings and student enrollment, as well as demonstrated interest and experience working in a highly interactive student office

Proficiency/excellence in using a variety of computer software, and web-based programs with demonstrated ability to utilize them