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City of Ventura · 1 day ago

Legal Litigation Assistant (City Attorney’s Office)

Ventura, CA

Full-time

Onsite

Mid Level

$74K/yr - $91K/yr

4+ years exp

The City of Ventura is seeking a Legal Litigation Assistant to join the City Attorney’s Office to provide complex and confidential legal administrative support. This role involves assisting attorneys with litigation processes and managing legal documents and case files.

Elder CareGovernment

Responsibilities

Assisting attorneys in all phases of litigation, including discovery, trial preparation, and court filings

Preparing, formatting, proofreading, and finalizing legal documents, pleadings, discovery, and correspondence

Filing legal documents with appropriate courts and arranging for service as required

Opening, closing, and maintaining case files in the legal matter management system

Managing litigation calendars, deadlines, hearings, depositions, mediations, and medical examinations

Coordinating with courts, court staff, outside counsel, and other agencies to obtain information and schedule matters

Maintaining master litigation calendars and tracking criminal, civil, and transactional matters

Transcribing confidential material and composing correspondence independently or from oral instructions

Maintaining office reference materials and manuals

Preparing purchase orders, requisitions, and tracking litigation-related expenses using Workday software

Serving as a receptionist for the City Attorney’s Office and managing phone inquiries as needed

Qualification

Legal administrative supportCivil litigation experienceCourt e-filing systemsLegal terminology knowledgeCase management systemsIndependenceCommunication skillsConfidentialityTime managementTeamwork

Required

A combination of education, training and experience equivalent to completion of high school

Keyboarding sufficient to perform the duties of the job

At least four years of progressively responsible administrative support experience

Including three years of legal administrative experience

Possession of or ability to obtain and maintain a valid California Class C driver's license

Preferred

Experience providing administrative legal support in a public entity law office, with a strong background in civil litigation

Demonstrate knowledge of legal terminology, documents, procedures, court rules, and filing deadlines

Experience with court e-filing systems and an understanding of jurisdiction-specific filing requirements

Possess experience working with or supporting matters involving the California Government Claims Act or similar statutory frameworks is highly desirable

Be highly skilled in preparing, formatting, proofreading, and managing complex legal documents

Effectively manage multiple deadlines, calendars, and competing priorities in a high-volume litigation setting

Demonstrate the ability to quickly learn assigned responsibilities

Exercise sound judgment and maintain strict confidentiality at all times

Communicate professionally and effectively with attorneys, court staff, City personnel, and the public

Work independently with minimal supervision while also working as a member of a team

Be proficient with technology and case management systems