TekWissen ® · 19 hours ago
Sr. Executive Assistant & Project Management Lead
San Francisco, CA
Contract
Onsite
Mid, Senior Level
$35/hr - $41/hr
3+ years expTekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan, and they are seeking a Sr. Executive Assistant & Project Management Lead. This role supports key leaders across various departments, driving crucial projects and fostering a collaborative environment to ensure operational excellence across teams.
Information Technology
Responsibilities
Oversee complex, multi-time-zone calendars for Business Technology and Finance leaders, ensuring alignment with strategic priorities for both internal and external engagements
Act as a gatekeeper, balancing schedules with priorities such as stakeholder relationship building, dedicated work blocks, and personal time
Be a strategic partner to Business Technology and Finance leadership, proactively anticipating needs, working backward from deadlines, and addressing potential obstacles
Facilitate coordination across teams, ensuring clear communication and timely completion of key tasks and activities on behalf of leadership
Coordinate and plan staff meetings, offsites, and special events, including agenda preparation, logistics, communications, and catering arrangements
Assist in organizing team events, both internal and external, to support recruiting efforts and strategic launches
Receive and evaluate information requests, determining when to involve executives or redirect to appropriate team members
Maintain knowledge of organizational changes and key developments by managing org charts, email distribution lists, access to key resources, and other logistics
Manage special projects across Business Technology, Commercial Finance, FP&A, and Strategic Program Management, gathering, compiling, and analyzing information to support leadership objectives
Use discretion and judgment in all tasks, proactively identifying solutions to support the organization’s needs
Develop and manage presentation decks for Town Halls, including creating full content (not just templates)
Design and prepare all decks for Offsites for the Business Technology Leadership Team (BTLT), the Monthly BT Extended Leadership Team meeting, and BT Org, ensuring content aligns with strategic objectives
Create, distribute, and tag relevant team members for Monthly Business Review (MBR) decks across BT, CF, and FP&A (content development not required)
Schedule and, if necessary, lead dry runs for these events to ensure seamless execution
Coordinate and send communications from the BTLT to the broader organization and from the Commercial Finance Leadership Team (CFLT) to the CF Org on behalf of the VP of Commercial Finance
Review and ensure requisitions are in good order, coordinating with managers to obtain additional information as necessary
Maintain and monitor budgets for all events across Business Technology, FP&A, and Commercial Finance, ensuring fiscal responsibility and alignment with organizational goals
Qualification
Required
3-5+ years of experience as an Executive Assistant or Project Manager, ideally in a fast-paced, tech-driven environment
Proficient with Google Workspace (Google Calendar, Gmail, Google Drive) and experienced in managing complex, multi-time-zone schedules
Highly organized, attentive to detail, and proactive in anticipating challenges, with a demonstrated ability to prioritize tasks in alignment with organizational goals
Skilled in planning and executing large events or offsites, balancing efficiency with a strong sense of urgency to meet deadlines
Able to take initiative, multitask effectively, and manage workload independently while being a collaborative and supportive team member
Excellent verbal and written communication skills; able to convey information with clarity, maturity, and professionalism, adapting tone to suit the audience and situation while fostering a respectful and positive working environment
Proven ability to work closely with executive teams, with a professional demeanor and a knack for solving problems before they arise
Responsive, adaptable, and enthusiastic about helping others, ready to roll up your sleeves as part of an agile, high-energy environment
Maintains an inbox zero approach, ensuring timely responses and organization by the end of each day
Bachelor's degree preferred, though equivalent experience will be considered
Preferred
Familiarity with tech tools such as Smartsheet to enhance productivity
Budgeting and forecasting experience for team events and offsites
Experience with remote work dynamics and digital collaboration tools
Company
TekWissen ®
Welcome TekWissen, your premier partner in technology consulting, workforce solutions, payroll services, procurement, managed services, global capability centers, and venture capital support, specifically tailored for startups in the human capital sector.
1001-5000 employees
H1B Sponsorship
TekWissen ® has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (18)
2023 (11)
2022 (9)
2021 (16)
2020 (17)
Funding
Current Stage
Late StageLeadership Team
Rajanish Pandey
Client Partnership Manager
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