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Menzies Aviation · 17 hours ago

Administrative Manager

Los Angeles, CA

Full-time

Onsite

Mid Level

$60K/yr - $75K/yr

Menzies Aviation is seeking an Administrative Manager to oversee various operational and administrative functions at Los Angeles International Airport (LAX). The role involves maintaining customer satisfaction, managing personnel records, and coordinating with the Operational Manager to ensure smooth operations and budget control.

Air Transportation

No H1B

U.S. Citizen Only

Responsibilities

Customer Satisfaction; To maintain an uncompromising dedication to providing high quality service to all of our customers. This is achieved by accomplishing all duties in accordance with established airline regulations

Performs analysis of accounting and supply data and creates reports to identify trends, perform projections as needed

Responsible for assisting daily payroll, human resources, and operational records that are required to be produced by the business unit

Facilitate the acquisition of company supplies

Responsible for assisting to maintain personnel records and files which include creating, maintaining, and filing active employee records and archiving terminated employee files as prescribed

Coordinate with Operational Manager to ensure that schedules are being up to date. Monitor/control budgeted overtimes

Perform other duties as assigned

Qualification

MS ExcelCustomer serviceAccounting reconciliationCritical thinkingOrganizational skillsMulti-taskingProfessional demeanorEnglish proficiencyCommunication skills

Required

AA or bachelor's degree preferred with computer and MS Excel knowledge

Eight (8) weeks required to learn details of job

Six (6) months required to perform the job with minimum of supervision

Experience on the job requires learning responsibilities of all phases of the fuel scheduling process, the fuel inventory system, and critical business processes

Planning, organization, and the ability to make discretionary judgements are major skills required in the position comprising fuel inventory accounting, and critical business process oversight

Must utilize critical thinking skills in performing fuel inventory projections, and ad hoc analyses as needed

There is considerable variety in the job

It is necessary that computer entries be accurate to avoid costly mistakes in the resulting reports and projections

Must understand operation of computer systems and online resources

Inputs into the computer must be accurate and must be done in a timely manner

Must work well with all other employees within the company as well as, oil company, airline, into-plane fuelling agent personnel

The position requires a self-starter who can work independently, and one who displays inventiveness when problem solving, with only general supervision

Consults with the Sr. Administrative Manager for all issues related to personnel interactions

Supervision of others comprises quality control of inventory records done by inventory clerks, and accountants as delegated by the Facility Manager

This job represents contact with oil companies, airlines, and into-plane fuelling agents

Excellent communication and organizational skills

Have the ability to multi-task and work independently

Personable and professional demeanor

Must have high school diploma or equivalent

Must be able to speak, read and write in English proficiently

Valid driver's license in good standing

Must pass FBI background check and obtain US Customs seal

Must be able to lift at least 35 pounds on a continuous basis

Must pass pre-employment medical

Must pass Drug testing

Company

Menzies Aviation

Glassdoor3.3

Menzies Aviation is a global aviation services company that provides ground handling, air cargo, and fuel services. It is a sub-organization of John Menzies.

Founded in 1995