Virginia-Maryland College of Veterinary Medicine ยท 1 day ago
Academic Affairs Administrative Assistant
Blacksburg, VA
Full-time
Onsite
New Grad, Entry LevelVirginia-Maryland College of Veterinary Medicine is dedicated to enhancing the quality of life through education and research. They are seeking an Academic Affairs Administrative Assistant to provide administrative support to various academic leaders and manage communications and events within the office.
EducationHealth CareHigher EducationVeterinary
Responsibilities
Meeting coordination
Written correspondence
Proof reading and editing
Phone support
Scheduling coordination and management
Travel arrangements and conference registrations
Agenda management
Purchasing
Notary Public Services
Support student accommodation services
Phone, in-person and written communication with stakeholders (students, student families, faculty, staff, alumni, and the veterinary community)
Data entry, tracking and report generation
Purchasing in Hokie Mart
Travel in Chrome River
Student Immunization Records
Visiting Professor Records
Wage and P14 payments
Reconciliation reports
Aid in planning and execution of all Academic Affairs managed events (including but not limited to DVM Commencement, New Student Orientation, White Coat Ceremony, Student Interviews, Student Immunization Clinics with Schiffert Health Center, Student Service Events)
Qualification
Required
Previous experience working in a professional office environment
Must have great attention to detail and fiscal skills
Ability to prioritize and manage multiple tasks concurrently
Excellent communication skills
Excellent written and oral communications skills with demonstrated experience working in a professional office environment
Fiscal experience such as working with accounting systems, fiscal processing and reconciliations
Proficiency with software such as Microsoft Office suite (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat
Commitment to fostering inclusive environments and establishing positive, productive working relationships with diverse groups of constituents
Demonstrated attention to detail and ability to organize, plan, and prioritize work while simultaneously managing multiple tasks
Experience designing and implementing programs, events, and/or educational activities
Excellent analytical skills with the ability to investigate and resolve discrepancies and ensure integrity of data
Ability to handle and maintaining confidential records appropriately
Self-motivated with the ability to work independently
Preferred
Preference given for demonstrated experience working with people in higher education (including students, staff, faculty and administrators)
Event planning experience and familiarity with veterinary medicine, and university and state policies and procedures
Proficiency with or demonstrated ability to learn software systems used at Virginia Tech such as Hokie Mart, Chrome River, QuestionPro or Qualtrics, Docusign, Salesforce, PageUp, Canvas, Doodle or other polling software, Leave & Time Worked Reporting System
Company
Virginia-Maryland College of Veterinary Medicine
VMCVM is a biomedical teaching and research centre that focuses on education, research, and clinical services.
Founded in 1978
1001-5000 employees
H1B Sponsorship
Virginia-Maryland College of Veterinary Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2023 (8)
Funding
Current Stage
Late StageCompany data provided by crunchbase