ZoomInfo · 19 hours ago
Executive Assistant III
Waltham, Massachusetts, United States
Full-time
Onsite
Mid, Senior Level
$84K/yr - $133K/yr
5+ years expZoomInfo is where careers accelerate, and they are seeking a proactive and highly organized Executive Assistant to provide strategic administrative support to multiple senior leaders. The role requires a resourceful problem-solver who thrives in a fast-paced environment and effectively manages competing priorities while maintaining professionalism.
AnalyticsInformation ServicesLead GenerationMarketing
Responsibilities
Calendar Management: Develop and execute a strategic scheduling approach for multiple leaders, ensuring alignment with priorities and business goals
Communication Coordination: Serve as a key point of contact for executives, managing correspondence, scheduling calls, and proactively handling follow-ups
Meeting Preparation: Organize and prepare materials for meetings, ensuring executives are equipped with necessary information and documents
Information & Document Management: Maintain sensitive and confidential records, ensuring proper organization and accessibility
Operational & Project Support: Assist with special initiatives, research, and analysis as assigned by leadership
Travel Arrangements: Coordinate domestic and international travel, optimizing logistics for efficiency and cost-effectiveness
Meeting Facilitation: Lead and support large-scale meetings (e.g., All-Hands), taking detailed notes and ensuring action items are properly communicated
Team Engagement & Culture Building: Plan and execute office events that foster connectivity and recognize significant milestones for employees
Qualification
Required
5+ years of experience providing executive-level administrative support
Strong organizational and multitasking skills with impeccable attention to detail
Ability to anticipate needs, think critically, and offer proactive solutions
Excellent written and verbal communication skills with a professional demeanor
Highly adaptable in a dynamic, fast-paced environment
Strong problem-solving skills with a resourceful, self-starter mentality
Ability to handle sensitive information with discretion and sound judgment
Experience managing multiple executive calendars and prioritizing requests
Preferred
Proficiency in Google Suite (Calendar, Gmail, Drive) preferred
Ability to push back when necessary while maintaining diplomacy and professionalism
Benefits
Comprehensive benefits
Holistic mind, body and lifestyle programs designed for overall well-being
Company
ZoomInfo
ZoomInfo offers a platform for accessing business contact information, company profiles, and sales intelligence tools.
1001-5000 employees
H1B Sponsorship
ZoomInfo has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (74)
2024 (67)
2023 (51)
2022 (115)
2021 (81)
2020 (10)
Funding
Current Stage
Public CompanyTotal Funding
$8.55MKey Investors
TA AssociatesVenrock
2024-04-01Post Ipo Equity· $1.55M
2020-06-04IPO
2019-02-04Acquired
Leadership Team
Henry Schuck
CEO & Founder
Filip Popovic
Chief Technology Officer
Recent News
Venrock
2025-12-31
Company data provided by crunchbase